Senior Lease Project Manager

The Senior Lease Project Manager, Corporate Real Estate provides project planning and oversight for corporate real estate projects such as office relocations, lease renewals, office right-sizing (expansions or downsizes), construction, data cabling infrastructure, and IT equipment installation across a portfolio of 400+ offices in the United States, Canada, and Mexico.

In addition to managing a portion of the lease portfolio, this position serves as the day-to-day leader of the lease project management team – the first point of escalation for project issues, the reviewer of the team’s work, and the owner of the group’s standards and reporting. The role is intended to resolve project-level matters within the team so that only items requiring executive decision, approval, or negotiation are elevated to the Vice President, Corporate Real Estate.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Team Leadership and Oversight Responsibilities shall include:

• Serving as the first point of escalation for project issues – resolving them at the team level and elevating to the Vice President only those matters requiring executive decision, approval, or negotiation.
• Assigning projects and balancing workload across the team; monitoring the project pipeline and critical dates so that renewals, expirations, and expansions are addressed within required notice periods.
• Reviewing project plans, budgets, market surveys, proposals, lease abstracts, and relocation plans prepared by the team prior to executive or stakeholder review.
• Mentoring, coaching, and onboarding lease project managers on lease negotiation, market analysis, project planning, vendor management, and financial reporting.
• Establishing and maintaining standard processes, templates, and documentation standards for the function; partnering with Legal, Finance, IT, Procurement, and HR on cross-functional issues.
• Consolidating team reporting into portfolio-level updates for the Vice President and executive leadership, including project status, budget variance, critical dates, and risks.
• Providing input to the Vice President on hiring, goal setting, and performance feedback, and serving as backup to the Vice President as needed.

Corporate Real Estate Lease Project Management Responsibilities shall include:

• Managing lease projects in the portfolio – including brokerage, contracts, space planning, construction, IT, and relocation coordination.
• Building project plans, goals, and budgets, and analyzing real estate markets and comparing available spaces across the U.S., Canada, and Mexico.
• Negotiating business terms in a proposal and legal terms in a lease contract.
• Financial reporting – tracking project budgets, creating PO’s and FF&E orders, submitting expense reports, and assisting with rent analysis as needed.
• Transacting under the company’s corporate real estate broker license, including commission agreements and coordination with Accounting on collection of earned commissions.
• Conducting recurring project meetings and preparing weekly project reporting for multiple departments, vendors, and stakeholders.
• Adhering to Associa Corporate Real Estate standards and applicable real estate licensing requirements.
• Other duties as assigned.