Senior Monitoring and Evaluation Manager

TITLE: Senior Monitoring and Evaluation Manager
TEAM/PROGRAMME: GFATM PR Unit LOCATION: Yangon, Head Office
Number of Position: 1
GRADE: NAT-2 CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING:

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a criminal record self-declaration will be required(at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE: The Senior Monitoring and Evaluation (M&E) Manager, based in Yangon, is a management level position reporting to the Head of M&E for the Global Fund program. The post holder is responsible for using data to monitor program performance and identify programmatic strengths and weaknesses, and overseeing M&E technical assistance, data quality assurance, and reporting for HIV, TB, and malaria programs implemented by 6 NGO sub-recipients (SRs).

SCOPE OF ROLE:

Reports to: Head of M&E

Staff reporting to this post: two Senior M&E Coordinators, one Senior Database Coordinator

Budget Responsibilities: No financial approval

Role Dimensions: Interpersonal contact regular and varied, involved negotiation, influencing kills, and representation at national level

KEY AREAS OF ACCOUNTABILITY :

Since 2010, Save the Children has served as one of the two Principal Recipients (PRs) for the Global Fund for HIV/AIDS, TB and Malaria (GFATM) grants in Myanmar. Save the Children is co-Principal Recipient of three grants from the GFATM, with an overall budget of $31 million from 2027-29, for programs to prevent and treat HIV and TB. The Senior M&E Manager is responsible for overseeing sub-recipient (SR) monitoring and evaluation of grants implemented by 6 NGOs and additional sub-SRs. The Senior M&E Manager is a management level position that oversees PR monitoring and evaluation activities, including data analysis and visualization, eHealth implementation, data quality assurance and reporting. Under the guidance and with the support of the Head of Monitoring and Evaluation (M&E), the post holder will be responsible for the following:
Monitoring, evaluation and reporting
• Verify that SR semester progress reports are accurate and that explanations for programmatic variation are sound; conduct desk and/or field reviews of supporting documents as necessary
• Lead the preparation of performance data for the semi-annual report to Global Fund (progress update/disbursement request), including:
o Verification that semester progress reports are submitted in conformity with the performance framework and that programmatic data submitted by the SRs are accurate, timely and complete
o Management of program variance analysis explanation drafting and facilitation of program variance analysis meetings with program and M&E teams
o Consolidation and submission of the final progress update report per disease for final review/validation by the Head of M&E
o Support to the Head of M&E in responding to Local Funding Agent (LFA) queries on PUDR
• Lead development, maintenance and enhancement of dashboards and other data visualizations to facilitate program insights
• Propose and conduct data analyses as needed to enable better monitoring of program quality and impact in collaboration with the technical team, SC-US and SCI-Myanmar
• Actively participate in programmatic review meetings between different units of the PR (i.e., program, finance and procurement)
• Train Senior M&E Coordinators to conduct data quality assessments following standard operating procedures and revise procedures as necessary
• Oversee the routine data quality assessment of SRs to ensure high-quality data and appropriate systems are in place for monitoring and evaluation of program implementation
• Develop draft targets for new SR performance frameworks (HIV and TB)
• Coordinate target finalization process, maintaining documentation of final targets, including methods and rationale
• Maintain and optimize a comprehensive database for tracking of recommendations related to GFATM management letters, LFA programmatic spot checks, sub-recipient monitoring visits, and PUDR feedback
• Propose and support operational research when needed, including drafting consultant terms of reference and providing input on design and analysis
• Provide technical recommendations on eHealth solutions to Heads of M&E and Head of HIV/TB
• Develop strategies to address eHealth technical and/or implementation challenges
• Ensure SR engagement in the development and deployment of eHealth solutions
Technical assistance and capacity building
• Provide technical input to the development and revision of M&E plans, performance frameworks, standard operating procedures, and data collection and reporting tools
• Lead training on compliance with GF M&E and reporting requirements for all SRs at the start of grant implementation, as per the subgrant agreement requirements
• Conduct data analyses and create data visualizations of HIV and TB data using Demographic Health Information System 2 (DHIS2), Power BI, or other analysis software
• Identify M&E capacity building needs of PR and SRs and develop, lead, and/or coordinate trainings
• Organize M&E monitoring visits to: (i) identify program or M&E bottlenecks and advise SRs on possible solutions, (ii) verify data submitted by SRs in their programmatic reports, and (iii) provide on-the-job training and mentoring to strengthen monitoring and reporting

Coordination and representation
• Participate in program data and implementation review meetings with SRs, National AIDS Programme (NAP), National Tuberculosis Programme (NTP), GFATM and LFA
• Conduct meetings with NAP and NTP to ensure SC-PR’s reporting system is consistent with national M&E plans and communicate national reporting requirements to SRs
• Participate in meetings with UNOPS-PR, Access to Health, and other funders to ensure that monitoring systems and reporting requirements/indicators are aligned where possible, and that information and data are shared appropriately
• Represent the PR’s work on M&E and digital innovations at relevant Technical Strategy Group and other technical meetings as requested by supervisor

Management and supervision
• Directly supervise and build capacity of two senior M&E coordinator, one senior database coordinator
• Provide continuous supportive supervision and coaching to all M&E staff and mentor talented staff to take on higher-level responsibilities
• Manage contracts with external developers and ensure continuous functionality of eHealth solutions
• Work closely with different functional departments (i.e., procurement and supply chain management, finance and program units) to achieve overall program objectives

Child safeguarding Responsibilities
• Ensure full understanding of the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures
• Conduct oneself in accordance with the rules of the Child Safeguarding Policy, in both personal and professional life, including reporting suspicion of child abuse
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children and beneficiary families, and community members in general
• Be vigilant about observing possible child abuse/harm in both personal and professional life
BEHAVIOURS (Values in Practice)

Accountability:
• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.
Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.
Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Always acts in the best interests of children
PERSON SPECIFICATION

• Minimum 6 years’ experience of steadily increasing seniority/level of responsibility including at least 3 years M&E technical experience working on health programs
• Prior experience in HIV and TB M&E and reporting strongly preferred
• Substantial knowledge of HIV and TB epidemiology in Myanmar
• Excellent organizational skills, including time management, and ability to meet deadlines and work under pressure
• Proven skills facilitating workshops or delivering trainings
• Previous supervisory experience desirable
• Experience working on international donor-funded disease control programs desirable

Education:
• Bachelor’s degree in medicine, social science or public health required, Master’s degree in public health, epidemiology, statistics, or related field desirable

Communication and Technical Skills:
• Excellent English communication skills, both written and verbal
• Experience designing data collection tools, managing large volumes of data, creating data visualizations, and using data for decision making
• Proficient in Microsoft Office (including advanced Excel skills) and data management software (DHIS2, Power BI, SPSS, Stata, or other)
• Experience interacting with senior government officials preferred

General:
• Willingness to travel to field offices and work in difficult environment according to travel requirements
• Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
• Commitment to and understanding of Save the Children’s aims, values and principles
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to:
• Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
• Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
• Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring
• Their staff are doing the above.
• That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.