Senior Specialist, Human Resources

Employee Onboarding & HR Administration

• Coordinate preboarding and onboarding activities for new hires.

• Administer I-9 and E-Verify processes and maintain employment documentation.

• Facilitate new hire orientation and onboarding logistics.

• Prepare employment verification letters and other employee documentation.

• Maintain employee records and support HR compliance requirements.

• Provide front-line HR support and assistance to employees and managers.

HR Systems & Process Support

• Maintain HR related content within SHINE and internal HR portals.

• Support intranet and employee communications updates.

• Assist with HR reporting, documentation management, and process administration.

• Identify opportunities to improve administrative efficiency and process effectiveness.

• Coordinate interviews and candidate scheduling.
• Support candidate travel arrangements and recruiting logistics.
• Assist with recruitment administration and requisition related processes.
• Support internship and co-op program administration.
• Coordinate employee recognition programs and service award initiatives.
• Support employee events, site activities, town halls, learning sessions, and engagement programs.
• Assist with internship, new hire, and employee development activities.
• Coordinate communications related to employee events and programs.

• Manage WedNet and other government funding training programs.

Recruitment & Talent Support

• Coordinate interviews and candidate scheduling.
• Support candidate travel arrangements and recruiting logistics.
• Assist with recruitment administration and requisition related processes.

• Support internship and co-op program administration.

Employee Programs & Engagement

• Coordinate employee recognition programs and service award initiatives.
• Support employee events, site activities, town halls, learning sessions, and engagement programs.
• Assist with internship, new hire, and employee development activities.
• Coordinate communications related to employee events and programs.

• Manage WedNet and other government funding training programs.

Compliance & Employee Services

• Support workers' compensation administration and documentation.

• Assist with unemployment claim administration.

• Maintain compliance records and support internal audits.

• Support OSHA reporting and workplace compliance activities.

• Maintain emergency contact and business continuity information.

• Process invoices and coordinate with Finance and Accounts Payable.
• Support purchasing card reconciliation activities.
• Maintain documentation related to HR vendor and program spending.
• Ensure timely and accurate completion of administrative financial transactions.
• Assist with visitor documentation and invitation letters.
• Support facility-related employee programs and communications.
• Coordinate administrative activities associated with site operations.

• Provide logistical support for large employee meetings and organizational events.

Financial & Vendor Administration

• Process invoices and coordinate with Finance and Accounts Payable.
• Support purchasing card reconciliation activities.
• Maintain documentation related to HR vendor and program spending.

• Ensure timely and accurate completion of administrative financial transactions.

Site & Operational Support

Additional responsibilities as assigned.