Specialist, Accounting (In Office)

Accounting Specialist

The Accounting Specialist provides high-volume Accounts Payable and administrative support to the Accounting and Finance team. The role is primarily responsible for Accounts Payable assistance, corporate P-Card administration, vendor setup documentation, Construction in Progress (CIP) coordination, maintaining prepaid and fixed asset subledgers, and maintenance of complete accounting records. This position will participate in selected monthly close activities, including posting routine journal entries and saving supporting documentation to the shared drive. This role is not intended to serve as the departments subject matter expert for accounting, technical research, or reconciliations. Those responsibilities remain with Accounting Management. The Accounting Specialist will report to the Accounting Manager.

What you will be responsible for\:

• Provide primary day-to-day support for Accounts Payable, including invoice processing, three-way matching, payment support, discrepancies follow-up, and coordination with internal departments and vendors.
• Collect, review, and organize required paperwork for invoices, vendor setups, and payment processing; follow up promptly on incomplete or missing documentation.
• Prepare and maintain vendor setup requests and supporting documentation, and coordinate with the appropriate vendor master team to resolve setup issues.
• Administer corporate P-Card activity, including reviewing transactions, reconciling statements, monitoring policy compliance, and following up on missing receipts, coding, approvals, and other exceptions.
• Assist with routine reconciliations related to assigned administrative and Accounts Payable processes, including P-Card and vendor-related activity.
• Support Construction in Progress (CIP) project administration by following up with project owners, collecting project documentation, maintaining project status information, and coordinating the assignment and communication of project numbers.
• Serve as the primary point of contact for coordinating and completing customer and vendor credit applications.
• Participate in selected month-end and year-end close activities as assigned, including posting routine journal entries and saving complete supporting documentation to the shared drive.
• Maintain organized accounting records in accordance with company policies and document-retention requirements.
• Coordinate with internal departments to gather information, resolve routine processing issues, and support daily accounting operations.
• Assist with administrative projects, process improvements, and other duties as assigned.