Specialist, Human Resources
The Human Resources Specialist plays a critical role in supporting the day-to-day execution of HR operations and employee services. This position serves as a primary resource for HR administrative processes, recruiting, onboarding, employee support, and site programs.
The ideal candidate is detail oriented, customer focused, and capable of managing multiple priorities while maintaining accuracy and confidentiality. This role offers growth opportunities to expand into broader HR operations, project support, process improvement, and site administration responsibilities.
Employee Onboarding & HR Administration
Coordinate preboarding and onboarding activities for new hires.
Verify processes and maintain employment documentation.
Facilitate new hire orientation and onboarding logistics.
Prepare employee documentation.
Maintain employee records.
Provide front-line HR support and assistance to employees and managers.
HR Process Support
Maintain HR related content within SHINE and internal HR portals.
Support intranet and employee communications updates.
Assist with HR reporting, documentation management, and process administration.
Recruitment & Talent Support
Coordinate interviews and candidate scheduling.
Support candidate travel arrangements and recruiting logistics.
Assist with recruitment administration and requisition related processes.
Support internship and co-op program administration.
Employee Programs & Engagement
Coordinate employee recognition programs and service award initiatives.
Support employee events, site activities, town halls, learning sessions, and engagement programs.
Assist with internship, new hire, and employee development activities.
Coordinate communications related to employee events and programs.
Compliance & Employee Services
Maintain emergency contact and business continuity information.
Support employee programs and communications.
Coordinate administrative activities associated with site operations.
Provide logistical support for large employee meetings and organizational events.
Financial & Vendor Administration
Process invoices and coordinate with Finance and Accounts Payable.
Maintain documentation related to HR vendor and program spending.
Ensure timely and accurate completion of administrative financial transactions.
Site & Operational Support
Additional responsibilities as assigned.
Bachelor's degree in Human Resources, Business Administration, Communications, or related field.
Strong organizational skills with exceptional attention to detail.
Ability to handle confidential employee information with discretion and professionalism.
Strong written and verbal communication skills.
Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.
Ability to manage multiple priorities in a fast-paced environment.
Adaptability and willingness to take on increasing responsibility over time.
Intermediate Excel skills including Pivot Tables and data analysis.
Preferred
Experience supporting onboarding, HRIS, payroll, benefits, or employee programs.
Intermediate Excel skills including Pivot Tables and data analysis.