Staff Accountant II

Job Summary

The Staff Accountant supports financial operations by managing government contract reporting, regulatory compliance, tax filings, bank reconciliations, and grant related activities. This role ensures accurate and timely submissions while supporting multiple programs and funding sources in a deadline driven environment.

Key Responsibilities

Government Contracts & Reporting

• Manage monthly CACFP reporting for PROS, including review, submission, and revenue recognition support
• Oversee annual CACFP budget submissions
• Prepare and submit quarterly financial reports and advance invoices for Rockland County contracts
• Coordinate Westchester County voucher submissions and maintain organized backup documentation
• Complete and submit NYSID Quarterly Employment Reports (QER)
• Prepare and submit NYSID Certified Payroll reports (including Skyline) via Suralink
• Perform monthly NYSID Courthouse Deductions analysis and submit supporting documentation

Tax & Regulatory Compliance

• Prepare and file quarterly NYS Fuel Sales Tax Refund claims
• Complete and submit quarterly NYS Sales Tax Returns
• Manage annual property tax exemption renewals for multiple municipalities
• Respond to required U.S. Census surveys

Grants & Special Funding

• Assist with grant reporting and compliance activities
• Prepare annual SECAR reporting (IDEA 611 & 619)

Accounting Operations

• Perform monthly bank reconciliations for operating, payroll, reserve, and FICA accounts
• Investigate and resolve reconciliation discrepancies
• Process monthly supplemental payroll for designated programs
• Prepare monthly journal entries including:
  • PNA revenue recognition
  • Foundation donation tracking
  • Rental revenue reconciliation

Billing, Analysis & Audit Support

• Prepare and submit invoices for specialized programs (e.g. Complex Care)
• Perform monthly financial analysis for Westchester County, Rockland County, and SEDCAR programs
• Assist with quarterly financial reporting and annual county contract budgets
• Support internal and external audits and maintain organized, compliant records