Student Assistant, People & Culture

Student Assistant, People & Culture Operations

Ambu A/S is currently looking for a Student Assistant to join our People & Culture Operations team at our HQ in Ballerup, Denmark.

As our Student Assistant, you will become part of the team supporting more than 600 colleagues with day-to-day People & Culture matters at Ambu's headquarters in Ballerup, Denmark. Working closely with experienced P&C colleagues, you will gain hands-on experience across the employee lifecycle, HR systems and data, employee administration and operational P&C processes.

You will support the team in ensuring employee data and documentation are accurate and up to date, help coordinate recurring P&C activities, and assist employees and managers with day-to-day questions. You will also have the opportunity to contribute to process improvements and smaller P&C projects.

As you develop in the role, we would like you to gradually take independent ownership of smaller processes and recurring tasks, giving you the opportunity to build both your P&C knowledge and professional experience.

The position is expected to be 15–20 hours per week, with flexibility to accommodate your studies.

Key responsibilities

Your main responsibilities will include:

Employee Lifecycle and Data Management

• Maintain and update employee data in our HRIS, SuccessFactors, and support high data quality
• Support the preparation of employment documentation and administrative employee changes
• Coordinate and support employee onboarding and offboarding activities
• Assist with administration related to holidays, leave and other employee lifecycle processes
• Prepare reports, data extracts and other operational material
• Support recurring data checks and administrative activities

P&C Operations and Employee Support

• Support employees and managers with day-to-day P&C questions and requests
• Maintain P&C documentation, guidelines and internal information
• Support recurring P&C activities and larger processes throughout the year, such as salary review and bonus processes
• Provide general administrative support to the P&C Operations team
• Gradually take ownership of selected recurring tasks and smaller P&C processes

Process Improvement and Projects

• Help identify opportunities to simplify and improve our P&C processes
• Support smaller P&C projects and operational initiatives
• Build your understanding of the broader P&C function by working with colleagues across different P&C areas and initiatives

Suggested candidate profile

Skills and experience can be gained in many different ways, and we do not expect you to know everything before joining us. We imagine that you:

• Are currently studying and are interested in gaining practical experience within People & Culture. Studies within HR, Business Administration, Economics or a related area would be an advantage, but are not a requirement
• Are structured and comfortable keeping track of several tasks and deadlines
• Have strong attention to detail and enjoy working with data
• Are comfortable using Microsoft Office, and curious about learning HR systems and other digital tools
• Take responsibility for your tasks and are motivated to gradually work more independently
• Have a proactive and service-minded approach when working with employees, managers and colleagues
• Are curious, eager to learn and not afraid to ask questions
• Communicate confidently in English. Knowledge of Danish would be an advantage, but is not required

Ambu – a visionary and international workplace where your efforts matter

Ambu is a company that expands rapidly and has ambitious growth targets. We meet these targets through interdisciplinary teamwork between motivated and highly skilled employees. Your contributions and efforts are crucial to our success, and by joining us you will get the opportunity to work in an international head office with an informal working environment.

We offer great opportunities for personal development. Furthermore, we offer a wide range of professional, social and financial employee benefits in addition to exciting job challenges and continuous professional and personal development.