Supervisor - Plant Operations
Job Shift: Rotate
Job Type: Full Time
Supports the Facilities staff & Assists the Director by maintaining calendar, screening calls, and taking messages; performing routine clerical duties to include typing, proofreading, filing, and photocopying; and performing routine administrative duties to include formulating financial reports, organizational charts, and correspondence relating to all Plant Ops service matters. Assists in the interviewing of potential applicants. Assists with the administering of disciplinary actions when appropriate. Coordinates the activities of the Facilities and Construction office as it relates to the day-to-day functions and multiple long-term projects. Maintains operational documentation for the Facilities and Department.
- Accurately completes assignments by due date. Final copies are error free and in proper format.
- Prepares letters, memorandums, meeting minutes and financial reports.
- Assembles evaluations reports, PI reports, Rounding reports and others.
- Records minutes of department meeting and informs absent members of what occurs.
- Responsible for office performance, ensuring the department runs efficiently.
- Tracks departmental attendance and assists with progressive disciplinary actions.
- Assists with data elements for licensing & renewals
- Verifies expenses on the financial report match with information in the ledger books monthly MOR.
- Verifies that all information on purchase Requisitions is correct and that the cost center and expense section is complete.
- Submits purchase requisition on its routing path and tracks it until the vendor and Facilities Dept. receives the P.O. for the request.
- Coordinates delivery of specialty items.
- Tracks invoice payment submissions from receipt to payment.
Education:
High School Diploma, GED or Vocational / Technical Certificate
Experience:
2-3 yrs
License
N/A
Certification
N/A