Supply Chain Contract Administrator

About Us

At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector.

We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow.

Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values—they are the pillars of our continued success.

Overview

Position Purpose:

The Supply Chain Process & Contract Administrator supports the development, documentation, administration, and continuous improvement of standardized procurement and contract processes. The position maintains procedures, process maps, reporting tools, contract records, operational controls, and training materials while developing backup capability for defined contract-administration and JDE workflows. Working within a shared services model, the role improves consistency, visibility, and alignment among Supply Chain, project teams, Procore, JDE, Finance, and other stakeholders.

Responsibilities

Duties & Responsibilities:

• Develop, organize, and maintain procurement and contract-administration procedures, work instructions, process maps, checklists, templates, and job aids.
• Translate approved RACI models, policies, governance gates, approval requirements, and exception paths into practical operating documentation.
• Coordinate procedure reviews with process owners and maintain version control, ownership, approval status, effective dates, and scheduled review dates.
• Support contract intake, assignment, routing, execution tracking, filing, change administration, and closeout activities.
• Verify required contract documents, approvals, and supporting records are complete and escalate missing or inconsistent information.
• Maintain contract logs, aging reports, action lists, exception tracking, status dashboards, and leadership reporting.
• Support processing and tracking of contracts, amendments, change orders, commitments, and related records under the direction of the Contract Administrator III.
• Cross-train on defined JDE contract and commitment workflows and perform monitored backup activities after demonstrated proficiency.
• Support recurring reconciliation among executed contract records, JDE commitments, and applicable Procore procurement records.
• Document naming conventions, numbering standards, required fields, system handoffs, control points, and escalation requirements.
• Track Procore-to-JDE discrepancies and coordinate resolution with Supply Chain, project teams, Finance, Accounting, and other process owners.
• Maintain SharePoint libraries, lists, metadata, controlled templates, training records, and reference materials.
• Prepare and maintain Supply Chain KPI records, workload summaries, procedure-status reports, and management dashboards.
• Support new-hire onboarding, cross-training plans, knowledge transfer, training materials, and process FAQs.
• Identify recurring process failures and recommend practical controls, standardization, or automation opportunities.
• Other duties may be assigned based on business needs. The responsibilities listed describe the general nature and level of work and are not intended to be an exhaustive list.
• This position administers approved processes and supports business decisions. It does not independently establish enterprise sourcing strategy, select suppliers, approve awards, commit company funds, execute contracts on behalf of the company, make project scope or schedule decisions, or provide legal interpretations unless separately authorized in writing under applicable company policy and delegation of authority.

Qualifications

Required Qualifications:

• Associate or bachelor degree in business administration, supply chain, accounting, finance, legal studies, information systems, organizational development, or a related field; equivalent relevant experience may be considered by Human Resources.
• One to three years of experience in process documentation, contract administration, business operations, financial administration, quality systems, project controls, or a comparable function.
• Demonstrated experience creating procedures, work instructions, process documentation, structured reporting, or controlled records.
• Proficiency with Microsoft 365, particularly Excel, Word, Teams, and SharePoint.
• Strong analytical organization, attention to detail, confidentiality, and ability to coordinate information from multiple sources.
• Procedure development, process mapping, and document governance.
• Contract-administration discipline and records control.
• Data quality, reconciliation support, and structured problem solving.
• Ability to learn JDE, Procore, and related systems.
• Reporting, KPI administration, and SharePoint organization.
• Training coordination, knowledge transfer, and cross-functional communication.
• Confidentiality, accountability, continuous improvement, and reliable follow-through.

Preferred Qualifications:

• Experience with JDE, Procore, SharePoint Lists, an ERP system, or a contract-management platform.
• Experience supporting contract records, commitments, purchase orders, change orders, reconciliations, or financial controls.
• Familiarity with process mapping, standard operating procedures, internal controls, quality-management documentation, or records governance.
• Experience building dashboards, training materials, controlled templates, or onboarding resources.
• Experience in construction, engineering, energy services, facilities, or professional services.

Travel Requirements:

• 0-15% travel required for this position

Physical Requirements & Work Environment:The following physical requirements and work environment characteristics are representative of those required to successfully perform the essential functions of this position. In accordance with applicable laws, reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

• Physical Activities
• Remaining in a stationary position, often standing or sitting for prolonged periods
• Climbing stairs
• Remaining in a stationary position, often standing or sitting for prolonged periods
• Repeating motions that may include the wrists, hands and/or fingers
• Assessing the accuracy, neatness, and thoroughness of the work assigned

Environmental Conditions:

• Quiet environment

Physical Demands:

• Light work that includes adjusting and/or moving objects up to 20 pounds

Pay Range

USD $58,080.00 - USD $77,570.00 /Yr.

ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.