JOB PURPOSE

The overall objective of the position is to perform operational support activities to fulfill the South Asia Supply Strategy:

- Provide local Indian Market Expertise and perform continuous Market Watch and Market Assessment activities to support and identify opportunities for the Global Sourcing Strategies in alignment and collaboration with ESCs/GPU
- Facilitate and support the supplier management for the ESCs via geographical proximity
- Provide operational support for the procurement and consolidation of goods from South Asia to the different Supply Centers, to optimize cost and lead times.
- Participate in the implementation of processes, roles, responsibilities, and governance to integrate at best the South Asia Supply Hub in the MSF Global Supply context.
- Contribute to an efficient and timely procurement process from order receipt to goods shipped out to ESCs, RSCs and/or country programs
- Collaborate with suppliers in the region.

MAIN FUNCTIONS AND RESPONSIBILITIES

Develop Regional Market expertise and establish a robust medical sourcing mechanism in South Asia

• Understand the sourcing needs from ESCs and GPU, align on scope of interest, and support with appropriate Market Research and related activities
  
• Together with the QA Referent, prepare a short list of South Asia (India focused) manufacturers that should be targeted based on the procurement strategies and needs, and develop the respective roadmap on how to approach them with the respective stakeholders.
  
• Connect with relevant associations and organizations (e.g. Manufacturers Association and other humanitarian procurement organizations) to widen the network
  
• Attend relevant conferences and exhibitions to identify potential qualitative suppliers and monitor market trends
  
• Develop market intelligence, updates, trends and regulatory knowledge on the Indian medical industry via continuous monitoring, in order to identify related risks promptly and opportunities
  
• Maintain and update a database of regional suppliers and their corresponding product portfolio based on defined scope of interest defined together with GPU and ESC Strategic Buyers.
  
• Maintain overview on sourcing activities with regional suppliers, including portfolio enquired, sourcing process status, Information / Quotes / Documentation received etc...
  

Support effective supplier relationship management on behalf of the European Supply Centers through proximity, to build and maintain a reliable network of regional suppliers.

• Understand the needs and scope for support from the ESC Teams and GPU Category Buyers in terms of Supplier Management
  
• Support the ESC and GPU Teams with the supplier management of Indian Manufacturers
  
• Support ESC and GPU stakeholders in getting access to South Asian suppliers, facilitating day to day communication exchange
  
• Facility validation activities in terms of commercial, ethics and sustainability aspects (e.g., information collection, supplier financial analysis, technical visits, audits etc.)
  
• Provide negotiation support when required, in alignment with the global strategy
  
• Support in ensuring that regional suppliers adhere and comply to the terms of the supply agreements and contracts in place.
  
• Where necessary, participate to regular meetings between suppliers based in India and MSF Supply Centers or GPU buyers
  
• Support in sensitizing regional suppliers on MSF, the complexity of its supply chain and its ways of working
  
• Develop and maintain relationships with key regional suppliers.
  
• In collaboration with Lead Buyer, I Follow-up Supplier Performance (including sustainability performance), support in developing supplier improvement plans and support in following-up the adherence of suppliers to this development plan.
  

• Perform procurement activities in compliance with MSF Qualification Scheme
  
• Ensure awareness of suppliers with MSF GDP requirements
  

• Support the planning and execution of outbound cargo consolidation from the SASH warehouse, in coordination with relevant stakeholders.
  
• Identify and analyze shipment consolidation opportunities using available consolidation and shipment reports.
  
• Assess flows where goods transit via the India warehouse versus direct supplier to cargo shipments, and propose the most efficient options.
  
• Prepare consolidation scenarios and recommendations when required, clearly outlining benefits, risks, and trade offs (e.g. cost, lead time, capacity, complexity).
  
• Present and discuss consolidation options during the weekly consolidation meeting and support decision making with relevant data and analysis.
  

• Accurate and complete order administration in ERP system according to policies and procedures
  
• Timely follow-up of purchase orders (stock/B2B), for goods ordered with suppliers
  
• Transport of ordered goods to the SASH warehouse, in close cooperation with freight forwarders
  
• Solutions to non-standard situations, e.g., at goods receipt, differences between quantities ordered/ delivered, incorrect invoices, and initiatives to prevent these in the future
  
• Advise on improving the supply chain and assistance in writing and maintaining Standard Operating Procedures
  
• Check and approve purchase order invoices and related transport invoices
  
• Complaints followed up within an agreed time frame
  

COLLABORATION AND KEY RELATIONSHIPS

• Quality Assurance Referent (India): Ensure product quality through close collaboration.
  
• ESC Teams: Close collaboration in virtual teams across physical locations to support the holistic optimization of MSF supply processes in regards to cost and lead time in support of MSF’s medical humanitarian operations in the Project Countries
  
• Suppliers and Logistics Service Providers: Close contact with the Suppliers and Logistics Service Providers, to minimize disruptions, and deviations from the intended flow of inbound deliveries, and thereby costs. Facilitate communication and resolve operational issues. Follow-up on agreed tasks and corrective measures, jointly with ESC Teams.
  
• Strategic Buyers and GPU Category Buyers: Align sourcing and supplier development needs with procurement strategies.
  
• Transport Officers and Freight Forwarders: Coordinate transportation logistics to and from the MSF SASH warehouse efficiently.
  

Requirements

• Bachelor’s Degree in Business, Logistics or Supply Chain Management with ideally a specialization in Procurement, Supply Chain (or related discipline) or a combination of relevant education and professional experience.
  

• 5+ years of work experience, with exposure to the procurement and/or supply of medical products and/or services
  
• Experience with automated order processing systems (ERP)
  
• Experience in vendor management.
  
• Experience in order management
  
• Experience in transport management
  
• Deep understanding of Indian pharmaceuticals/medical devices market and context
  
• Knowledge of South Asian Market is a plus
  
• Direct work experience in a complex multi-entity organization including supply chain management.
  
• Experience in global contracting and negotiations with pharmaceutical and medical devices companies and resellers.
  
• Experience working with technology market research tools and services
  
• Experience in setting up strategic procurement plans at a national/regional level is a key asset
  

• Excellent communication skills, assertiveness and negotiation skills
  
• Drive for change, improvement and innovation
  
• Strong organizational skills, ability to handle multiple priorities at one time
  
• Excellent analytical skills
  
• Proficiency in standard office tools including Word, PowerPoint, Excel and PowerBI
  
• Fluently spoken and written English and Hindi
  

• Service Orientation (Level 3)
  
• Communication Skills (Level 2)
  
• Teamwork and Cooperation (Level 3)
  
• Analytical Thinking (Level 2)
  
• Adaptability and Flexibility (Level 2)
  

Benefits

We Offer:

• Contract duration is one year with a possibility of contract period extension.
  
• A stimulating, professional environment in a reputed international organization.
  
• Compensation per month range INR 84,3,89/- to INR 1,00,756/- (Salary is offered in line with our pay framework and typically starts at the entry point of the band. Salary increases are considered annually; final salary will depend on the scaling of the CV as per MSF criteria).
  
• 13th Month bonus additional.
  
• Medical: MSF provides medical reimbursement for employees and their dependents as per MSF health care policy.
  
• All benefits are subject to tax deductions.
  

How to Apply:

Please send a copy of your updated CV together with a letter of motivation by clicking on the link below:

Application checklist:

Please check that you have included the following in your application:

• Only short-listed candidates will be contacted.

Last application date: 17th June 2026