Talent Acquisition Coordinator

Talent Acquisition Coordinator

Position Overview

The Talent Acquisition Coordinator provides administrative and operational support throughout the recruitment and hiring process, helping ensure a smooth and organized experience for candidates, hiring managers, and internal HR teams. This role supports the coordination and execution of recruiting activities but does not involve direct candidate sourcing or recruiting.

Key responsibilities include managing applicant tracking systems, posting job openings, scheduling interviews, coordinating candidate assessments, preparing offer letters, facilitating onboarding, and assisting with new hire orientation and general HR administration.

This is an excellent opportunity for recent graduates, early-career professionals, and individuals looking to transition into Human Resources. The ideal candidate is organized, proactive, personable, detail-oriented, comfortable with technology, and interested in developing a long-term career in HR and talent operations.

Key Responsibilities

• Provide administrative support throughout the recruitment and hiring process, from job posting through candidate onboarding.
• Maintain and update the Applicant Tracking System (ATS), ensuring candidate information, application statuses, and hiring records are accurate and current.
• Create, publish, and maintain job postings across designated career sites and recruitment platforms.
• Coordinate interview scheduling and manage calendars for candidates, hiring managers, and interview panels.
• Communicate with candidates regarding interview arrangements, assessments, application updates, and other hiring-related matters.
• Administer and coordinate pre-employment assessments, ensuring candidates receive the appropriate instructions and follow-up.
• Prepare offer letters and other employment-related documentation for review and approval.
• Coordinate pre-employment requirements and onboarding activities for incoming employees.
• Assist with planning and conducting new hire orientation to ensure a positive and organized onboarding experience.
• Maintain accurate employee and candidate records while ensuring appropriate confidentiality of sensitive information.
• Provide general HR administrative support, including document preparation, recordkeeping, reporting, and coordination of HR-related activities.
• Work closely with HR team members and hiring managers to keep recruitment and onboarding processes moving efficiently.
• Identify opportunities to improve administrative workflows, coordination, and the overall candidate experience.
• Leverage HR systems, Microsoft 365, and emerging technology tools to improve productivity and streamline routine tasks.
• Perform additional HR and administrative duties as assigned.

Qualifications

Minimum Qualifications

• Associate degree in Human Resources, Psychology, Business Administration, or a related field.
• Strong organizational and time-management skills, with the ability to coordinate multiple tasks and deadlines.
• Excellent attention to detail and commitment to maintaining accurate records and documentation.
• Strong written and verbal communication skills.
• Professional, personable, and comfortable interacting with candidates, employees, and management.
• Proactive approach to problem-solving, follow-through, and completing assigned responsibilities.
• Ability to handle confidential information with discretion and professionalism.
• Strong computer and technology skills, with the ability to learn new systems and software quickly.
• Genuine interest in pursuing a long-term career in Human Resources or talent operations.

Preferred Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related discipline.
• Familiarity with Applicant Tracking Systems (ATS), Human Resources Information Systems (HRIS), or other HR-related platforms.
• Experience using SAP SuccessFactors or similar HR management systems.
• Proficiency in Microsoft 365 applications, including Outlook, Excel, Word, and Teams.
• Exposure to AI-powered tools and other technology that supports administrative efficiency.
• Previous experience in administrative support, coordination, customer service, education, or other people-focused roles.

Direct HR or recruiting experience is not required. Recent graduates, early-career professionals, career changers, teachers, and administrative professionals are encouraged to apply.