Team Member-Vendor Accounting Material
Key Role & Responsibilities
Perform the processing of vendor invoices, ensuring accuracy and adherence to company policies and procedures
Prepare service entry in SAP after receiving tax invoice
Verify service entry voucher and authorized signatory approval
Verify invoices from the supporting documents provided by plant officials and coordinate with plant user departments in case of any clarifications
Ensure invoices are parked and posted in SAP within defined timeline.
Handling of vendor portal for processing of invoice
Collaborate with plant accounting manager and commercial heads for approving exceptional invoices and resolving discrepancies
Support payment processing activities, including verifying payment details and preparing payment batches
Assist in reconciling vendor accounts and resolving any discrepancies or issues in a timely manner
Coordinate with GL accounting team for provision entries to be posted in the ERP
Maintain a tracker for statutory compliance related to ESI and PF for service bills. Share this tracker with the plant accounting manager and plant HR to ensure ongoing compliance.
Coordinate with scanning officials for archiving of documents at plant
Provide administrative support to the vendor accounting team, including data entry, and document management
Collaborate with team members to achieve departmental goals and objective
Job specifications
Experience
1-3 years of experience in accounts payable
Familiarity with basic accounting principles and processes is advantageous
Qualification
Bachelor’s degree in accounting, Finance, or a related field
Certifications
Professional certifications in the field of accounts, finance or P2P are preferable
Competence
Behavioural
Strong attention to detail and accuracy in performing tasks
Excellent organizational and time management skills, with the ability to prioritize workload effectively
Ability to work collaboratively in a team environment and communicate effectively with colleagues
Functional
Proficiency in using Microsoft Office applications, particularly Excel and Word
Basic understanding of accounting software and ERP systems is advantageous
Technical
Ability to learn and adapt to new systems and processes quickly
Basic knowledge of financial documents and terminology
Familiarity with ERP systems (SAP) and vendor portal