Timekeeping Administrator
Position Summary
The Timekeeping Administrator is responsible for ensuring accurate and timely employee time entry, validation, and processing within the ABM ePay timekeeping system. This role supports payroll operations by entering employee hours, reviewing time records for accuracy, resolving discrepancies, and collaborating with supervisors and managers to ensure compliance with company policies and payroll deadlines.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Employee Benefits | Staff & Management
- Input employee work hours, overtime, paid time off (PTO), and other pay codes into the ABM ePay timekeeping system.
- Review employee time records for accuracy, completeness, and compliance with company policies.
- Investigate and resolve missing punches, incorrect hours, and timekeeping discrepancies.
- Communicate with supervisors, managers, and employees to obtain missing or corrected time information.
- Ensure all timecards are completed and approved prior to payroll processing deadlines.
- Maintain accurate employee timekeeping records and supporting documentation.
- Process time adjustments and corrections as needed.
- Monitor attendance and identify unusual trends or inconsistencies.
- Assist with onboarding employees into the timekeeping system as required.
- Maintain confidentiality of employee payroll and personnel information.
- Support payroll staff during payroll processing cycles.
- Generate and review timekeeping reports for management.
- Ensure compliance with federal, state, local labor laws, and company policies.
- High school diploma or GED required; Associate's degree preferred.
- 1–3 years of experience in payroll, timekeeping, data entry, or administrative support.
- Experience using electronic timekeeping systems (ABM ePay experience preferred).
- Strong data entry skills with excellent attention to detail.
- Proficiency in Microsoft Office, especially Excel and Outlook.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Ability to work in a fast-paced environment while meeting strict payroll deadlines.
Preferred Skills
- Knowledge of payroll processes and wage and hour regulations.
- Experience working with large employee populations.
- Strong analytical and problem-solving abilities.
- Customer service is a mindset with the ability to work collaboratively across departments.
Physical Requirements
- Prolonged periods of sitting and working on a computer.
- Ability to occasionally lift up to 15 pounds.
Core Competencies
- Accuracy and attention to detail
- Accountability
- Time management
- Organizational skills
- Confidentiality
- Customer service
- Team collaboration
- Problem solving
- Effective communication
Success Measures
- Accurate and timely entry of employee hours into ABM ePay.
- Payroll deadlines consistently met.
- Minimal payroll corrections due to timekeeping errors.
- Prompt resolution of employee and supervisor timekeeping issues.
- Compliance with company policies and applicable labor regulations.
Position Summary
The Timekeeping Administrator is responsible for ensuring accurate and timely employee time entry, validation, and processing within the ABM ePay timekeeping system. This role supports payroll operations by entering employee hours, reviewing time records for accuracy, resolving discrepancies, and collaborating with supervisors and managers to ensure compliance with company policies and payroll deadlines.
Key Responsibilities
- Input employee work hours, overtime, paid time off (PTO), and other pay codes into the ABM ePay timekeeping system.
- Review employee time records for accuracy, completeness, and compliance with company policies.
- Investigate and resolve missing punches, incorrect hours, and timekeeping discrepancies.
- Communicate with supervisors, managers, and employees to obtain missing or corrected time information.
- Ensure all timecards are completed and approved prior to payroll processing deadlines.
- Maintain accurate employee timekeeping records and supporting documentation.
- Process time adjustments and corrections as needed.
- Monitor attendance and identify unusual trends or inconsistencies.
- Assist with onboarding employees into the timekeeping system as required.
- Maintain confidentiality of employee payroll and personnel information.
- Support payroll staff during payroll processing cycles.
- Generate and review timekeeping reports for management.
- Ensure compliance with federal, state, local labor laws, and company policies.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- 1–3 years of experience in payroll, timekeeping, data entry, or administrative support.
- Experience using electronic timekeeping systems (ABM ePay experience preferred).
- Strong data entry skills with excellent attention to detail.
- Proficiency in Microsoft Office, especially Excel and Outlook.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Ability to work in a fast-paced environment while meeting strict payroll deadlines.
Preferred Skills
- Knowledge of payroll processes and wage and hour regulations.
- Experience working with large employee populations.
- Strong analytical and problem-solving abilities.
- Customer service is a mindset with the ability to work collaboratively across departments.
Physical Requirements
- Prolonged periods of sitting and working on a computer.
- Ability to occasionally lift up to 15 pounds.
Core Competencies
- Accuracy and attention to detail
- Accountability
- Time management
- Organizational skills
- Confidentiality
- Customer service
- Team collaboration
- Problem solving
- Effective communication
Success Measures
- Accurate and timely entry of employee hours into ABM ePay.
- Payroll deadlines consistently met.
- Minimal payroll corrections due to timekeeping errors.
- Prompt resolution of employee and supervisor timekeeping issues.
- Compliance with company policies and applicable labor regulations.