Trainee Fund Administrator

Trainee Fund Administrator
Location: Guernsey
Full-time; typical hours 37.5 per week
Hybrid / On-site
Permanent

Job Summary

The Fund Services Administrator will support the administration of a portfolio of funds and investment companies under supervision, ensuring accurate, timely delivery of investor and fund services in line with Client Service Agreements and applicable Guernsey regulations. This role involves daily operational tasks including general administration, liaison with various related parties (i.e. client, directors, investors, advisers etc), payments, investor servicing, KYC/CDD support, and company secretarial activities. The role is ideal for someone beginning a career in fund administration who is motivated to learn, study for professional qualifications, and develop technical and client-facing skills.

Key Responsibilities

• Support the administration of a portfolio of funds and investment companies, ensuring accurate record-keeping and adherence to service agreements and regulatory requirements.
• Liaise professionally with fund sponsors, investment advisers, brokers, bankers, auditors, lawyers, property advisers, agents, and shareholders.
• Process payments and banking transactions following Fund Department checklists and approved external banking platforms.
• Assist in the preparation and distribution of shareholder statements, investment manager reports, and statutory returns.
• Support the opening of bank accounts and maintenance of investor files, shareholder registers, and statutory documentation.
• Assist with investor distributions, drawdowns, and investor transactions under supervision, ensuring accuracy and timely execution.
• Work with Compliance to request, review, and collate investor CDD/KYC documentation and monitor outstanding compliance review points.
• Arrange, attend, and minute client board and shareholder meetings (scheduled and ad-hoc) and assist with follow-up actions.
• Undertake work relating to Company Secretarial matters, including the update of statutory records, completion of filings within the Guernsey Registry and general work involved with maintaining the good corporate standing of clients.
• Work with the Administration and Company Secretarial Teams regarding processing client investment and investor transactions, ensuring these are dealt with accurately, with attention to detail and in a timely manner;
• Provide general administrative support to the team, including correspondence preparation, document management, and promoting clear, transparent communication within the team.

Required Qualifications

• Sound educational background (A Level/Baccalaureate or equivalent) with GCSE (or equivalent) in English and Mathematics.
• Strong organisational skills, attention to detail, and the ability to manage competing deadlines while delivering a high standard of client service.
• Demonstrable IT proficiency, including Excel and standard office productivity tools; comfortable learning banking and fund administration platforms.
• Willingness to study toward a professional qualification such as a Certificate in Fund Administration (or similar) and actively develop technical skills.
• Good written and verbal communication skills and ability to work effectively within a team environment.
• Eligibility to live and work in Guernsey.

Preferred Qualifications

• Previous experience or internships in fund administration, trust company operations, or financial services.
• Familiarity with Guernsey fund structures and basic knowledge of relevant regulatory and compliance requirements.
• Experience using investor servicing platforms, payment systems, or reconciliation tools.
• Progress toward or interest in professional qualifications (e.g., Certificate in Fund Administration, CISI, ACCA).