Virtual Assistant

About the role

We’re hiring a virtual assistant (VA) to support daily operations, communication, and execution across a fast-moving business.
This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.
If you’re someone who is organized, proactive, and reliable, this role is built for you.

What you’ll own

Administrative & executive support (primary focus)
Manage calendars, meetings, and scheduling across time zones
Coordinate calls and ensure smooth daily planning
Draft and send professional emails, documents, and communications
Prepare meeting notes and track follow-ups

Data & CRM management
Update and maintain records in:
HubSpot
Salesforce
Zoho CRM
Manage spreadsheets and operational trackers
Organize digital files in:
Google Drive
Dropbox
SharePoint

Research & task execution
Conduct online research:
Competitors
Vendors
Market insights
Turn research into:
Structured summaries
Presentations
Support ad hoc and project-based tasks

Customer & vendor coordination
Respond to basic client inquiries or route appropriately
Communicate with vendors and track outstanding items
Ensure follow-ups are completed on time

Operations & project support
Assist with:
Invoicing and expense tracking
Light bookkeeping (if required)
Update project management tools:
Trello
Asana
Notion
Monday.com

What makes you a strong fit

• You are highly organized and detail-oriented
• You can manage multiple tasks without dropping the ball
• You communicate clearly and professionally
• You are proactive and don’t wait for instructions
• You are reliable, responsive, and accountable

Required experience & skills

1–2 years experience as a:
Virtual Assistant
Administrative Assistant
Operations Support role

Proficiency in:
Microsoft Office
Google Workspace (Docs, Sheets, Gmail, Calendar)
Strong time management and multitasking ability
Reliable internet and remote work setup

Nice to have

CRM experience:
HubSpot / Salesforce / Zoho CRM

Familiarity with:
QuickBooks / Xero

Experience supporting:
Founders
Startups
Remote teams
Managing multiple clients or executives

What a typical day looks like

• Review calendars and inboxes, prioritize urgent items
• Schedule meetings and coordinate logistics
• Update CRM records and trackers
• Prepare documents, reports, or summaries
• Conduct research for ongoing projects
• Follow up with vendors or clients
• Send end-of-day updates and prep for next day

In short:
You ensure everything runs smoothly and nothing falls through the cracks.

Key metrics (KPIs)

• Tasks completed accurately and on time
• Calendar & inbox management efficiency
• No missed meetings or deadlines
• Clean, organized systems and documentation
• Strong responsiveness during working hours
• Positive feedback from clients and stakeholders

Why this role stands out

• High ownership and visibility across operations
• Exposure to multiple business functions
• Clear expectations and structured workflows
• Opportunity to grow into operations or executive roles
• Work directly with founders and decision-makers

Interview process

• Initial phone screen
• Video interview with recruiter
• Practical task (mock inbox/calendar + research task)
• Client interview
• Offer & background verification

Apply now

If you:
Thrive in fast-paced, remote environments
Are organized, proactive, and detail-driven
Enjoy supporting operations and execution
This role is a strong fit.