Women's Health RN Supervisor (3949)

Primary Duties and Responsibilities:

Prenatal Intake Coordination

• Conduct comprehensive RN prenatal intake appointments for all newly pregnant patients scheduled for Welcome OB visits.

• Obtain and document detailed medical, surgical, obstetrical, gynecological, social, and family histories.

• Complete medication reconciliation and identify potential teratogenic medications requiring provider review.

• Assess psychosocial, behavioral health, substance use, and social determinants of health needs.

• Identify high-risk pregnancy factors and escalate concerns to providers appropriately.

• Educate patients regarding prenatal care expectations, routine testing, warning signs, and available resources.

• Ensure all required prenatal documentation is completed prior to the initial provider visit.

Medical Record Review and Care Coordination

• Review outside medical records for transfer OB patients.

• Abstract and enter pertinent medical information into the electronic health record, including:

• Problem lists

• Prior pregnancy outcomes

• Prenatal laboratory results

• Ultrasound findings

• Significant medical diagnoses

• Medication histories

• Coordinate the acquisition of missing records and documentation.

• Collaborate with providers regarding abnormal findings and high-risk conditions.
• Assist with referrals to Maternal-Fetal Medicine and specialty services as indicated.

Clinical Documentation and Revenue Cycle Support

• Ensure complete and accurate documentation supporting prenatal care services.

• Support billing opportunities associated with RN prenatal intake visits when applicable.

• Maintain compliance with documentation, coding, and regulatory requirements.

Leadership & Staff Management

• Assist the Chief Nursing Officer and Nursing Leadership Team with departmental oversight and initiatives.

• Supervise CMA, LVN, and RN staff within the Women’s Health clinic, ensuring clinical competency and adherence to policies.

• Collaborate closely with the Practice Manager and Director of Women’s Health to support clinic operations and staffing needs.

• Schedule daily nursing coverage and assignments.

• Participate in interviewing, selecting, onboarding, and orienting nursing personnel.

• Conduct quarterly chart audits.

• Promote teamwork, accountability, and a positive work culture.

Clinical & Operational Support

• Provide direct nursing care as needed, including working the floor and supporting clinical procedures.

• Assume responsibility for emergent patient care until a clinician arrives, implementing emergency protocols as necessary.

• Assist with triage, patient education, procedures, and clinical workflows.

• Support management of EPIC in-baskets, MyChart messages, referrals, prior authorizations, and prescription refill processes.

• Order medical supplies and ensure inventory availability for clinic operations.
• Support management of medical equipment, including reporting issues, tracking maintenance dates, and notifying the CNO of new equipment additions.
• Maintain current knowledge of updated vaccine guidelines and ensure staff competence.

Quality Assurance & Compliance

• Oversee department and site QA activities, including assigning monthly QA tasks and holding staff accountable.

• Maintain compliance with OSHA, CMS, and state/federal regulatory requirements.

• Assist with competency validation, education, and annual skills assessments.

• Assist with patient grievances, documentation follow-up, and resolution processes.

• Contribute topics and present at monthly staff meetings.

Collaboration & Communication

• Work closely with the Practice Manager and Director of Women’s Health to ensure smooth clinic operations, appropriate staffing, and efficient patient flow.

• Promote clear communication across departments to support integrated care.

Other Responsibilities

• Provide nursing support across Women’s Health clinics as needed.

• Maintain flexible scheduling, including occasional evenings or weekends.

• Perform other duties as assigned by the CNO.

Physical and Mental Requirements

• Visual and auditory accuracy.

• Indoor setting with continuous computer use.

• Frequent sitting, standing, walking, bending, kneeling, reaching, twisting, and climbing.

• Frequent use of phone and repetitive hand movements.

• Occasional work in confined or noisy areas.

• Occasional exposure to electrical, chemical, gaseous, dusty, or infectious conditions.
• Ability to lift and carry up to 50 lbs and assist with positioning patients up to 200 lbs.
• Ability to travel occasionally; must possess a valid driver's license and liability insurance.
• Ability to understand and follow detailed written and verbal instructions.
• Ability to respond quickly and calmly to medical emergencies.
• Ability to read and interpret detailed specifications and clinical documentation.