Workplace Solutions - Trading Specialist, Sr. Associate (Maker/Checker), Malta

The Trading Specialist (Associate) supports the Malta entity’s order receipt and transmission activities linked to share plan administration, with a focus on controlled trade processing and accurate, timely regulatory reporting and recordkeeping aligned to MFSA expectations and applicable EU requirements (including MiFID II-related obligations).

Key Responsibilities

Trade Processing (Order Receipt & Transmission)

• Perform maker activities: receive, validate, and capture client equity orders; confirm required order details and cut-offs; transmit orders to executing brokers within SLA.
• Perform checker activities: verify maker inputs, approvals, timeliness, and completeness; confirm orders transmitted match instructions and required controls are evidenced.
• Execute daily controls (e.g., completeness, accuracy, timeliness, duplicate detection, exception checks) and retain audit-ready evidence.
• Manage and resolve exceptions (rejected orders, mismatches, late transmissions), coordinating with brokers/internal teams and escalating per runbook.

Regulatory Reporting & Recordkeeping (Trading-Related)

• Produce and/or support required regulatory reports relating to trading activity, ensuring data quality, reconciliations, and timely submission.
• Maintain complete trading records (order logs, approvals, broker acknowledgements, exception logs, control evidence) in line with retention standards.
• Support regulatory/audit requests by compiling evidence packs, completing process walkthrough documentation, and responding to information requests within deadlines.

Controls, Risk & Issue Management

• Identify control breaks, errors, and near-misses; log incidents, support root-cause analysis, and track remediation actions to closure.
• Contribute to periodic control testing/assurance activities for trading processes (e.g., sample checks, evidence reviews).
• Support complaints or conduct-related queries by providing factual trading/process evidence where relevant.

Broker / Vendor Operational Coordination

• Act as a day-to-day contact for executing brokers on order queries, rejects, and operational incident coordination.
• Track broker service performance against SLAs (e.g., response times, reject rates), produce basic MI, and escalate recurring issues.

Documentation & Continuous Improvement

• Maintain and improve desk procedures/runbooks, checklists, and process maps for maker/checker workflows and regulatory reporting steps.
• Propose incremental process/control improvements to reduce errors and improve timeliness and transparency.

Key Deliverables

• Accurate, timely order receipt and transmission within SLA using the maker/checker model.
• Completed checker sign-offs and control evidence that is timely, complete, and audit-ready.
• Regulatory reporting deliverables submitted accurately and on schedule with traceable, reconciled support.
• Exceptions/incidents documented promptly with clear remediation tracking to closure.
• Current procedures/runbooks and reporting calendars maintained for trading operations.

Skills & Experience Required

• Experience in trading operations, brokerage operations, order management, or closely related reporting/control roles (equities preferred).
• Strong control mindset and disciplined documentation experience in a maker/checker framework.
• Familiarity with MiFID II concepts relevant to order handling and recordkeeping.
• Strong attention to detail, ability to work to cut-offs, and structured escalation/issue resolution.
• Proficiency in spreadsheets and handling reconciled outputs.
• Clear communication skills with internal stakeholders and executing brokers.