Workspace Administrator
JOB SUMMARY
We are seeking a friendly, service-oriented, and highly organized Workspace Administrator to be the face of our office and ensure an exceptional workplace experience for employees, visitors, and guests. This role is responsible for creating a welcoming, professional, and efficient office environment while supporting the day-to-day operations of the workspace.
The ideal candidate enjoys helping people, takes pride in maintaining a well-organized and comfortable workplace, and proactively addresses office needs before they arise. Success in this role requires excellent communication skills, strong attention to detail, a hospitality mindset, and a genuine commitment to delivering outstanding internal customer service.
JOB RESPONSIBILITIES
Serve as the first point of contact for employees, visitors, candidates, and guests, ensuring a professional and welcoming experience.
Manage reception and front-desk activities, including greeting visitors, handling incoming emails, and coordinating guest arrivals.
Maintain a clean, organized, and fully functional office environment, ensuring all workplace facilities are operating efficiently.
Monitor and replenish office, kitchen, and household supplies, maintaining appropriate inventory levels and placing orders as needed.
Coordinate office services and maintenance activities, liaising with vendors, contractors, and service providers.
Support workplace hospitality by organizing refreshments, meeting room preparation, and employee events.
Assist employees with office-related requests and provide prompt support to ensure a positive workplace experience.
Coordinate travel arrangements, accommodation bookings, transportation, and guest logistics when required.
Manage meeting rooms, workspace allocations, and common areas to ensure an efficient and comfortable working environment.
Support onboarding activities for new employees, including workspace preparation and office orientation.
Maintain administrative records, invoices, and office-related documentation as required.
Assist the Administration and Operations teams with various coordination and administrative tasks.
JOB REQUIREMENTS
Proven experience as an Administrative Assistant, Office Administrator, or in a similar role.
Preferable Bachelor’s degree; any additional qualifications or certifications in Administration or Secretarial studies will be considered an advantage.
Excellent written and verbal communication skills.
Strong organizational and time management abilities, with the capacity to handle multiple tasks and prioritize effectively.
High attention to detail, with strong problem-solving skills and a proactive mindset.
Native proficiency in Georgian and advanced knowledge of English.
PREFERRED SKILLS & EXPERIENCE
Positive, proactive attitude and willingness to learn.
Ability to maintain confidentiality and handle sensitive information.
Familiarity with office management procedures.
WE OFFER
Collaboration with experienced international teams across diverse functions and disciplines.
A fast-growing environment where ideas move quickly from concept to execution.
Competitive compensation aligned with your experience, skills, and contributions.
Fully covered premium health insurance.
Additional paid time off to celebrate life's special moments, including birthdays and other personal milestones.
Birthday gifts and team celebrations — because milestones matter.
Regular team-building activities, company events, and offsite gatherings.
A modern, well-equipped office in central Tbilisi, designed to support collaboration, productivity, and employee well-being.
The purpose of processing personal data which candidates submit to IKG Team is to manage applications for applicant screening and recruitment process only. All personal data collected will only be used for this purpose and will in no case be transmitted to any third party without your consent. Personal information provided by you will be processed and stored in accordance with the rules established by the Georgian Legislation. By sending the information to IKG Team you are automatically giving consent that your personal information will stay in our Database for 6 months.