97 - Medical Record Clerk

JOB DESCRIPTION

Job Title: Medical Records Clerk	Division: DART
Department: DART	Location: 1237 Main Street, Buffalo, NY 14209
Supervisor: Clinical Administrator	Salary Range: $39,520 – 47,840
FLSA Status: Non-exempt	Work Status: Full Time
EEOC Job Classification: Administrative Support	Last Revision Date: January 2026

JOB SUMMARY

The Medical Records Clerk is responsible for managing, maintaining, and safeguarding electronic patient records within an electronic health record system. This role ensures the accuracy, completeness, confidentiality, and accessibility of digital medical and counseling records in compliance with regulatory standards and organizational policies.

RESPONSIBILITIES AND DUTIES

Primary Responsibilities:

• Create, update and maintain electronic medical and counseling records for newly admitted and existing patients.
• Review EMR/EHR records for accuracy, completeness, and compliance with documentation standards.
• Scan, index and upload documents into the electronic health record system, ensuring proper classification and legibility.
• Enter, retrieve, and verify patient data using EMR/EHR software and related clinical systems.
• Process requests for electronic medical records in accordance with HIPAA and organizational privacy policies.
• Manage electronic or paper release of information requests for authorized staff and external entities.
• Compile and generate electronic reports and statistical data related to admissions, discharges and treatment services.
• Assist clinical and administrative staff with EMR workflows, record corrections, and documentation standards.
• Post laboratory results, diagnostic reports, and treatment documentation into patient records.
• Audit electronic records to identify errors, missing information, or compliance issues.
• Support data migration, record retention, and electronic archiving processes.
• Perform other related administrative and clerical duties as assigned.

Secondary Responsibilities:

• Must present a professional image in conduct, attitude, and attire.
• Satisfactory completion of mandatory training.
• Additional duties as assigned.