Accounts Payable Specialist

Job title	Accounts Payable Specialist
Reports to	Office Manager
Classification	Non-Exempt
Schedule	Monday – Friday, 8 AM – 5 PM / 40 hours a week

Summary/Objective

The Accounts Payable Specialist position is responsible for compiling and maintaining accounts payable records.

Essential Functions

• Verifies vendor accounts by reconciling monthly statements and related transactions
• Scan processed invoices
• Protects organization’s value by keeping information confidential
• Preform Vendor Maintenance
• Answers all vendor inquiries
• Maintains all accounts payable reports, spreadsheets, and accounts payable files.
• Ships direct tickets, material transfers, and receives in PO’s related to assigned projects and store accounts
• Investigates if there is a discrepancy between the invoice amount and receiver amount
• Consults with warehouses and expeditors if material hasn’t been received in or if an invoice hasn’t been supplied
• Vouches invoices
• Debits invoices
• Performs additional assignments at supervisor’s discretion

Competencies

• Strong Microsoft Excel, Word, and 10-key-by-touch skills
• Basic accounting principles knowledge
• Organizational, multi-tasking, and prioritizing skills
• Financial Management
• Collaboration Skills
• Ethical Conduct

Supervisory Responsibility

The Accounts Payable Specialist has no direct supervisory responsibilities.

Working conditions

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work

This is a full time position. Days and hours of work are Monday through Friday, 8:00am-5:00pm. The employee must work 40 hours each week to maintain full-time status.