Accounts Payable Team Lead

SUMMARY:

Responsible for provision of varied administrative support duties related to the accurate and timely processing of all invoices payable by the corporation; compiles and maintains all information concerning payment of such invoices. Serves as team lead to provide work guidance and support to coworkers to ensure work is prioritized and completed on time.

ESSENTIAL FUNCTIONS:

• Processes invoices for payment; research transactions to ensure that authorization and account coding is accurate; enters data to system.
• Processes timely and accurate payments to safeguard assets; ensures proper authorized release of funds; schedules and processes payments; accesses and references documentation of paid invoices and copies of checks.
• Resolves inquiries and requests for assistance from vendors; researches and resolves issues/discrepancies; runs reports as required.
• Establishes and maintains records of approved vendors; ensures provision of required documentation to include W9.
• Maintains month end processes for effective and accurate A/P reporting for each month/quarter/year end; ensures invoices are in on a timely fashion for the accuracy of month end.
• Review vendor statements, packing slips and encumbrances to ensure old or outstanding invoices get paid on schedule; works with vendors for questions or concerns/issues; provides reports and check detail from vendor payments as required.
• Maintains accounting, financial, and statistical records and prepares periodic or special reports.
• Handles and makes decisions to resolve escalated vendor issues.
• Assists with training of staff as needed.
• Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Promotes and supports the overall mission of Pace Analytical by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment.

QUALIFICATIONS:

Education and Experience:

Associate degree or higher in accounting, business, or related field; AND two (2) years of accounts payable experience; OR an equivalent combination of education, training, and experience.

Required Knowledge, Skills, and Competencies

Required Knowledge & Skills:

• Understanding of principles of finance, accounting, and bookkeeping.
• Experience with accounts payables processes & systems including vendor setup, payment processing, invoice processing, and statement reconciliations
• Proficiency in MS Office, specifically Excel
• Working knowledge of ERP systems, such as Great Plains, JDE, SAP, Epicor, etc.
• Excellent oral and written communication skills
• Ability to lead, coach, and mentor teammates
• Ability to influence change amongst broad groups
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.

Required Competencies:

• Teamwork -- works collaboratively as part of a team and works cross functionally to achieve company goals
• Customer Service -- manages customer situations and responds promptly and consistently to customer needs
• Organization and Time Management -- handles multiple projects simultaneously with strong attention to detail
• Detail-oriented -- focuses on data for accuracy to complete job duties, with a high degree of accuracy; makes a conscious effort to understand root causes, not just effects
• Problem-solving -- reviews multiple sources of information, collects data, and uses intuition and experience to resolve issues for internal and external partners
• Analytical -- synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data
• Motivation -- sets and achieves goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence