Admin Assistant
Summary
Handles office operations including client reception, mail dispatch, inventory management, and equipment maintenance, using internal systems for record-keeping and coordination tools like Lalamove.
- Greet, receive, and serve drinks to all walk-in clients in a professional and courteous manner.
- Maintain cleanliness and good housekeeping of the pantry, meeting rooms, and overall office to ensure a clean, tidy and welcoming environment at all times.
- Arrange and coordinate courier services (e.g., dispatching documents, sending samples or color proofs via Lalamove) and plan delivery schedules with the company driver.
- Collect incoming mail daily from the letterbox, record the date and time received, and distribute it to the relevant departments.
- Ensure all outgoing letters and documents are dispatched on the same day without delay.
- Maintain accurate records of all incoming and outgoing mail in the system (e.g., payment entries, dispatch logs).
- Provide administrative support to team, including filing, photocopying, scanning tasks.
- Handle the purchase and inventory management of office supplies, stationery, beverages and pantry items.
- Coordinate the maintenance and servicing of office equipment such as printers, photocopiers and other office machinery.
- Assist the Project Manager with Permit to Work (PTW) applications and follow up with mall management or relevant authorities to ensure timely approvals.
- Perform any other ad-hoc administrative tasks, duties, or projects assigned by management.