Administration Officer - Depot Operations

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The City of Port Lincoln is seeking an Administration Officer – Depot Operations to provide administrative and operational support, focusing primarily on civil and open spaces management and the building and property team.

• Full-time, Permanent Position
• Estimated start September 2026
• $78,103.40 annual salary
• Salary package includes:
  • Uniform Allowance
  • Plus 12% Superannuation
  • Additional 3% Council superannuation contribution

What does this Position do?

Responsibilities include offering administrative and business assistance for works and operations programs, serving as the primary point of contact for depot-related activities, aiding depot staff, WHS team, Senior Technical Officer, supervisor, and managers in both opens spaces and civil teams in infrastructure and reserves management, and conducting workplace inspections at the depot while maintaining records and database systems.

Key Objectives

Depot Administration

• Be the first point of contact to receive, research and administer Customer and Works Requests in support of the Environment and Infrastructure operational teams including processing and inputting data into Council’s CRM.
• Provide administrative support to the Supervisor Civil, Supervisor and Team Leaders Open Spaces, Supervisor Structures & Facilities.
• Maintaining registers and dashboards (e.g. No Spray Register, Salesforce Dashboards, Depot Keys)
• Coordinate biannual inspections and maintenance of Depot first aid requirements.
• Support the coordination of depot emergency response kits e.g., bushfire and flood kits.
• Receive, research and process work requests relating to Civil, Open Spaces and Structures & Facilities Teams.
• Coordinate biannual inspections and maintenance of public building defibrillator installations.
• Administration of Dial Before You Dig and close out of works requests.
• Provide administrative support to the Civil Works and Open Spaces Team as directed.

General Requirements

• Assist and support the administer and maintain prequalified contractors and insurance registers.
• Assist in development, implementation, and maintenance of an operational risk register.
• Administrative and procurement activities e.g., including billing/invoicing and purchase orders.
• WHS audits/inspections and administration support including updating of relevant systems such as ChemAlert, Emergency Management and Risk Assessments.
• Conduct WHS inspections at council work sites and community facilities, consulting with the Senior WHS and Risk Management Officer.
• Reporting of incidents, near miss, injuries, property damage, and identified hazards.
• Take reasonable care to protect their own safety and the health and safety of others.
• Follow reasonable instruction on health and safety and injury management.
• Actively participate in training and WHS programs as required.

WHS and Compliance
Comply with WHS obligations under the Work Health & Safety Act 2012 by taking reasonable care for own and others’ safety, following instructions and procedures, and reporting hazards and incidents. Undertake responsibilities as identified within the Council’s WHS Roles and Responsibilities Register.

Key responsibilities:

• Follow safe work procedures and use equipment correctly
• Report hazards, incidents, and near misses promptly
• Participate in WHS training and consultation activities

Any other duties within the scope of the role as reasonably directed.

Essential Qualifications, Experience, Knowledge & Skills

• Demonstrated experience in administrative roles, preferably within local government or a similar public sector environment.
• Experience in handling a wide range of administrative tasks and responsibilities efficiently and effectively.
• Experience with relevant software applications such as Microsoft Office Suite, Salesforce and database management systems.
• Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Attention to detail and accuracy in completing administrative tasks.
• Ability to work effectively both independently and as part of a team, contributing positively to team goals and objectives.
• Problem-solving skills and the ability to handle challenges and resolve issues efficiently that relate to immediate work tasks.
• Adaptability and flexibility to respond to changing priorities and requirements in a dynamic work environment.
• Commitment to maintaining confidentiality and handling sensitive information appropriately.
• Customer service orientation, with a focus on delivering high-quality administrative support to internal and external stakeholders.
• Drivers Licence Class C.

Desirable Qualifications, Experience, Knowledge & Skills

• A relevant tertiary qualification in administration, business management, or a related field.
• Understanding of local government operations, policies, and procedures.
• Knowledge of administrative principles, practices, and procedures.
• Familiarity with relevant legislation and regulations applicable to local government administration.

Key performance Indicators

• Ensure timely response to customer requests related to operational and depot activities.
• Maintain a high level of accuracy in administrative and procurement activities, such as billing, invoicing, and purchase orders.
• Ensure all WHS audits and inspections are completed within specified timeframes and in consultation with the Senior WHS and Risk Officer.
• Ensure efficient support in the administration of Environment, Infrastructure and Building and Property operational
• Ensure accuracy in the administration of Dial Before You Dig requests and timely closure of works requests.
• Ensure timely and accurate processing of permit and other applications aligned with the relevant service level.

Using the position description as a guide, your application should be addressed to Glen Noble, Manager Civil Assets and Operations and include, a brief cover letter addressing the key criteria of the position and your most recent resume including details of at least three employment referees.

If you would like to learn more, please reach out to our People and Culture team at peopleandculture@plcc.sa.gov.au or by telephone 08 8621 2377.

Applications will be assessed throughout the recruitment process and the opportunity to apply closes 5:00pm Sunday 23rd of August 2026.

The City of Port Lincoln is an Employer of Choice, Equal Opportunity Employer and a Smoke Free Workplace