ADMINISTRATIVE ASSISTANT

Job Description

We are seeking a responsible and organised Administrative Assistant to support the company's daily administrative and office operations. The successful candidate will assist with documentation, record management, coordination and general administrative duties to ensure efficient business operations.

Key Responsibilities

1. Perform general administrative and clerical duties to support daily office operations.

2. Prepare, organise, maintain and update company documents, records, correspondence and filing systems.

3. Handle incoming and outgoing emails, telephone calls and other business communications.

4. Assist in preparing quotations, invoices, purchase orders, reports and other administrative documents.

5. Coordinate meetings, appointments, schedules and internal administrative arrangements.

6. Maintain accurate databases, spreadsheets and electronic records.

7. Assist in processing administrative paperwork and monitoring document submission deadlines.

8. Liaise with suppliers, customers, business partners and relevant stakeholders on administrative matters.

9. Monitor office supplies and coordinate the replenishment of stationery and other office necessities.

10. Provide administrative support to management and other departments as required.

11. Ensure proper handling and confidentiality of company information and documents.

12. Undertake other reasonable administrative duties assigned by management.

Job Requirements

1. Certificates or qualifications equivalent to Secondary education.

2. Previous experience in administrative or clerical work is preferred.

3. Proficient in Microsoft Office applications, particularly Microsoft Word, Excel and Outlook.

4. Good written and verbal communication skills.

5. Strong organisational and time-management skills with attention to detail.

6. Ability to handle multiple administrative tasks and meet deadlines.

7. Good documentation, data-entry and record-keeping skills.

8. Ability to work independently and collaborate effectively with colleagues.

9. Responsible, meticulous and able to maintain confidentiality when handling business information.