AP Coordinator

Responsibilities:

• Support and oversee day-to-day AP operations in a very busy environment, ensuring timely and accurate processing of invoices and payments.
• Serve as a resource for the AP team, providing guidance, troubleshooting support, and daily prioritization
• Perform full-cycle Accounts Payable activities, including invoice processing, coding, approvals, and payment execution.
• Handle 3-way matching of purchase orders, invoices, and receipts.
• Process both PO and non-PO invoices, ensuring compliance with company policies.
• Investigate and resolve invoice discrepancies and vendor inquiries across multiple distributed branches.
• Maintain accurate AP records and documentation in accordance with internal controls.
• Assist with weekly payment runs and ensure proper approvals are in place.
• Partner with Procurement, Operations, and Finance teams to resolve issues efficiently.
• Utilize Excel extensively for reconciliations, reporting, and analysis (including VLOOKUPs).
• Support month-end close activities and audits as needed.

Qualifications:

• 3–5 years of hands-on experience in Accounts Payable, including full-cycle AP.
• Proven experience with 3-way matching and high-volume invoice processing.
• Experience working with both PO-based and non-PO invoices.
• Prior experience in a lead, senior, or supervisory role, managing or guiding at least one AP team member.
• Experience working with any major ERP system; must understand end-to-end ERP workflows and have prior hands-on exposure.
• Strong Excel skills, including VLOOKUPs and data reconciliation.
• Experience supporting distributed or multi-branch operations.
• Highly organized, detail-oriented, and able to thrive in a very fast-paced, high-volume environment.
• Strong communication skills and ability to collaborate cross-functionally.
• Must be willing to work night shift schedules (US hours) and during PH Holidays.
• Must be able to work in Alabang, Muntinlupa when work in the office resumes (temp WFH).