Billing Specialist

Job purpose

To ensure accurate and timely billing operations by managing invoices, financial data, and vendor accounts, while supporting cost control, maintaining data integrity, and coordinating with internal teams and service providers to resolve discrepancies and ensure smooth workflows.

Key accountability areas

Invoice processing & financial transactions
Perform accurate invoice entry and validation against supporting documents.
Manage petty cash transactions, including recording and reconciliation.
Handle data re-entry to ensure system accuracy and completeness.

Cost analysis & reporting
Prepare logistics cost comparison tables for management review.
Submit reports to the logistics manager for approvals and decision-making.

Master data & system management
Upload and maintain logistics finance master data.
Update exemption consumption software with approved exempted quantities.
Ensure data integrity across all financial systems.

Documentation & coordination
Follow up with freight teams and forwarders on missing or incorrect documents.
Review, correct, and submit modified documentation in a timely manner.

Reconciliation & vendor management
Perform statement of account reconciliation for all logistics service providers.
Identify discrepancies and request missing invoices from vendors.

Role accountability

HR proficiency
Ability to obtain updated soft and technical skills related to the job.

Delivery
Perform the planned activities to meet the operational and development targets as per delivery schedules.
Utilize resources effectively to achieve objectives within efficient cost and time.
Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-solving
Solve any related problems that arise and escalate any complex operational issues.

Quality
Ensure quality requirements to develop effective quality control and processes including specifications for products, processes, or related activities.

Business process improvements
Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.

Compliance
Comply with related policies, procedures, and work instructions.

Health, safety, and environment
Ensure compliance with relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products and services.

Academic qualification

Bachelor degree in accounting and finance or any relevant field.

Work experience

2 to 4 years.

Technical / functional competencies

• Accounting best practices
• Accounting methods
• Accounting principles
• Accounting rules/guidelines
• Accounting systems
• Accounting theory/concepts
• Financial reporting