Children and Youth Program Coordinator - 2025860
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Summary
Part-time (20 hrs/week) coordinator who runs evening Children & Youth classes and summer camps for refugee and immigrant children at a Christian humanitarian nonprofit — leading curriculum and lesson planning, classroom operations, volunteers and interns, attendance tracking, family communication, and program data entry in Microsoft Dynamics.
Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor?
If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you.
At this pivotal moment in time, we are rapidly expanding and growing our team to meet the increasing needs of our world. We are looking for people who want to use their gifts and talents to make a real and tangible difference in our world and the lives of the suffering.
If you’re looking for a purpose-driven career in which you can grow your talents, while also standing up for the rights of the vulnerable, we want you to join us today.
ORGANIZATION SUMMARY
World Relief is a global Christian humanitarian organization whose mission is to boldly engage the world’s greatest crises in partnership with the church. The organization was founded in the aftermath of World War II to respond to the urgent humanitarian needs of war-torn Europe. Since then, for 80 years, across 100 countries, World Relief has partnered with local churches and communities to build a world where families thrive and communities flourish.
Today, organizational programming focuses on humanitarian and disaster response, community strengthening and resilience, and refugee & immigrant services and advocacy.
POSITION SUMMARY:
World Relief seeks a Part-Time Children & Youth Coordinator to lead the day-to-day operation, instructional quality, and classroom experience of Children & Youth programming. Working under the direction of the Education Program Manager, this role coordinates curriculum, classroom operations, volunteers and interns, family communication, attendance, safety, and program logistics.
This is a part-time position for 20 hours per week. Schedule Requirements: Monday-Thursday, 5pm-8pm and then miscellaneous hours, both AM and PM.
ROLE & RESPONSIBILITIES:
Program Leadership & Accountability
- Lead the day-to-day operation and instructional quality of the Children & Youth program within the manager’s overall goals and priorities.
- Provide the manager with regular updates on attendance, classroom needs, child engagement, volunteer performance, and emerging concerns.
- Recommend program improvements based on classroom experience, family feedback, and child needs.
- Attend and actively participate in relevant staff meetings, department meetings, and Children & Youth Community of Practice meetings to support collaboration, professional development, and program improvement.
Curriculum, Instruction & Classroom Operations
- Own all Children & Youth curriculum development and weekly lesson planning (art, music/dance, literacy, STEM, wellness, life skills, etc.), including adapting and implementing pre-set curricula.
- Prepare lesson materials and organize supplies needed for each program night.
- Lead evening Children & Youth classes and assign specific roles to volunteers and interns each night (e.g., art activity, dance/music, sign-in, small-group support).
- Maintain a clean, organized, developmentally appropriate, and safe classroom environment.
- Plan program-specific special activities and contribute ideas, curriculum, and logistics planning for camps and other Children & Youth programs.
- Help coordinate and lead two to three summer camps annually for refugee and immigrant children, including supporting curriculum development, activity planning, volunteer coordination, logistics, and day-of program implementation.
Volunteer & Intern Management
- Identify the number and type of volunteers needed for each Children & Youth session and communicate staffing needs or gaps to the manager.
- Provide CAP/Children & Youth-specific orientation and coaching, including child safety, classroom routines, behavior support, and activity facilitation.
- Develop and update CAP-specific volunteer training materials and contribute program-specific content to larger volunteer trainings.
- Direct and support Children & Youth volunteers and interns during each class session and provide feedback on classroom performance.
Student/Family Enrollment, Attendance & Communication
- Manage the Children & Youth roster, waitlist, registration paperwork and consents, and routine enrollment follow-up.
- Run or oversee nightly child sign-in and sign-out procedures and ensure records are complete and accurate.
- Track absences and attendance patterns; direct parents to contact the coordinator regarding routine absences and class-specific questions.
- Maintain routine communication with parents regarding attendance, program updates, child progress and engagement, special events, and class-specific changes.
- Flag chronic attendance concerns, safety concerns, or significant family needs to the manager for follow-up when appropriate.
Data, Compliance, Safety & Reporting
- Input and maintain official Children & Youth class and program data in Dynamics when an intern is not available to do so.
- Implement child-safety policies and emergency procedures during program hours; complete incident reports and immediately escalate serious concerns to the appropriate supervisor.
- Track classroom and program supplies and submit purchase requests before materials are needed.
- Maintain required Children & Youth forms and program-level documentation.
Community Partnerships, Outreach & Communications
- Provide the manager with Children & Youth program updates, photos and stories (when permitted), volunteer needs, and upcoming activities for newsletters, outreach, and other communications.
- Maintain program-specific communication with families and volunteers regarding immediate Children & Youth class needs, updates, or changes.
- Support relationships with community partners involved in Children & Youth activities and communicate program needs or opportunities to the manager.
Budget, Supplies & Program Logistics
- Maintain Children & Youth supply inventory, organize materials, and submit timely purchase requests.
- Coordinate routine classroom setup, cleanup, and program logistics.
- Plan the detailed operational needs of Children & Youth activities and special events, escalating larger budget or logistical decisions to the manager.
Additional Responsibilities
- Perform other duties and responsibilities as assigned that may not be specifically listed in this job description but are reasonably related to the development, coordination, operation, or improvement of Children & Youth programming.
- Support additional Children & Youth initiatives, special events, programming needs, and organizational priorities as assigned by the manager.
JOB REQUIREMENTS:
- Mature and personal Christian faith
- Committed to the mission, vision, and values of World Relief
- Desire to serve and empower the Church to impact vulnerable communities
- Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Association of Evangelicals' For the Health of The Nation document
- Valid drivers license, access to reliable vehicle and ability to pass MVR standards
- Previous experience working with children in a daycare, classroom, or similar setting
- Deep commitment to the care, safety, and overall well-being of children
- Ability to be flexible and responsive to the evolving needs of children and their families
- Strong interpersonal skills and the ability to work well in a multicultural, team-oriented environment
- Comfort engaging with children in structured and creative activities, including arts-based programming
- Willingness to take direction and collaborate closely with supervisors and team members
- Ability to maintain confidentiality and uphold World Relief’s values and policies
PREFERRED QUALIFICATIONS:
- Bi-lingual ability preferred
- Previous experience running programs and/or previous experience overseeing children and youth in a similar setting
- Previous experience working with children and youth • Previous cross-cultural experience highly desired
- Highly self-motivated with the ability to work independently and within necessary deadlines
- Ability to problem-solve and multi-task
- Enjoy working in a fast paced, challenging, and fluid environment
- Excellent organizational skills and high attention to detail
- Dependable and consistent in attendance and performance
- Ability to work well as part of a team and with diverse groups of people
World Relief offers a competitive benefits package and employee discount program for full-time employees.
World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health.
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Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.
As published by lever · 18 questions · 2 written answers
Basics
Resume/CV, Full name, Email, Phone, Current location, Current company, LinkedIn URL, Portfolio URL, What is your age range?, I identify my ethnicity asSelect all that apply, What gender do you identify as?
Short answers (2)
- What is your desired salary range for this position (in US dollars)?
- If you do have a relative at World Relief, please provide their name(s).
Pick from a list (13)
- World Relief's MISSION: Our mission is to boldly engage the world’s greatest crises in partnership with the church. Do you agree with our mission? (Note: a "no" answer will disqualify you as a candidate)
- World Relief's VISION: We envision thriving, welcoming communities where families flourish, and people experience restorative relationships with God, their neighbors, themselves, and all of creation. Do you agree with our vision? (Note: a "no" answer will disqualify you as a candidate)
- World Relief's VALUES: 1. The Example of Jesus as we serve those who are suffering from poverty and injustice, regardless of color, belief, or gender, as part of God's plan to redeem, reconcile and restore the world. We seek to follow Jesus by living holy, humble and honest lives individually and corporately. 2. The Local Church as a primary agent of bringing peace, justice, and love to a broken world. The integrated "word" and "deed" dimensions of God's mandate, as evidenced through the church's integral, or transformational, mission are necessary to bringing reconciliation and restoration to God, others, and the environment. 3. People, whether staff, volunteers, clients, program participants, donors and partners, as important actors in bringing peace, love, and justice. We recognize and affirm World Relief as a multicultural organization and seek to understand and respect the multiplicity of cultures among us. As we seek change in the world, we recognize that we, too, are changed, by those we serve. 4. Excellence/Continuous Improvement in all our program initiatives and support services, following best practices and standards in a manner that is sustainable to the community from a spiritual, social and economic perspective. We also seek to apply our human and financial resources in such ways that maximize impact and sustain benefits to the greatest number of people. 5. Partnership, by seeking, facilitating and promoting collaboration among all stakeholders including local governments, the worldwide church, mission agencies, other NGOs and the business community, recognizing partnership as essential to serving the most vulnerable. We believe each expression of the worldwide Church has a unique and interdependent role in bringing peace and justice to the world. 6. Empowerment by prioritizing the leadership and participation of those we serve, whether people, churches, or local institutions, as critical to creating and sustaining change. We seek to catalyze a movement of worldwide volunteers to multiply impact, and we value capacity-building as a means towards that end. 7. Prayer as the priority and foundation for accomplishing our mission. Do you agree with World Relief's VALUES? (note: a "no" answer will automatically disqualify you as a candidate)
- In addition to our Statement of Faith and Mission, Vision, and Values, World Relief has other key tenets of our Christian Identity defined in eight affirmations as shown below. AFFIRMATION I: Our Christian Faith - the Center of our identity AFFIRMATION II: Created in God’s Image (Imago Dei) AFFIRMATION III: Addressing Poverty and Greed AFFIRMATION IV: Solidarity with The Stranger/Vulnerable AFFIRMATION V: The Church AFFIRMATION VI: Speaking the Truth AFFIRMATION VII: Creation Care AFFIRMATION VIII: Human Sexuality The full document “TOWARDS A FRESH EMBRACE OF OUR CHRISTIAN IDENTITY” is available as a link on the career page. Except for Executive and Senior Leadership, a designation that defined in the job descriptions, employees do not necessarily need to agree with these beliefs. However, all employees at the time of hire will be required to state that they have seen and had an opportunity to review and that they understand the content of the document with these affirmations and will have to uphold that these are the organization’s beliefs on these matters in their internal and external representation of World Relief. Have you reviewed and understand the World Relief document TOWARDS A FRESH EMBRACE OF OUR CHRISTIAN IDENTITY, which informs the organization’s position and understanding of key issue regarding our Christian faith. (Please note that a "no" answer will disqualify you from consideration)
- Are you willing to submit to a criminal background check?
- Are you 18 years of age or older?
- Will you now or at any time require Visa sponsorship to work in the U.S.
- Do you have any relatives that work for World Relief?
- Rate your Microsoft Outlook proficiency.
- Rate your Microsoft Word proficiency.
- Rate your Microsoft Excel proficiency.
- Rate your Microsoft PowerPoint proficiency.
- Are you proficient in additional language(s) other than English?
Written answers (2)
- Please share about your Christian faith in 300 words or fewer (for example, you could tell us about your spiritual practices, how you became a Christian, or what Jesus Christ means to you). optional
- If yes, which additional language(s) are you proficient in? optional
Attachments (1)
- Please upload your cover letter optional