Document Controller

Functional roles and responsibilities

• To provide all the necessary document/data maintenance support to the projects team and manage all the administrative responsibilities as functionally required.

• Manage documentation system for efficient and orderly storage and retrieval of drawings/documents and other information. Maintain and update all necessary records, files, and database.

• Collate data and maintain site status reports with all the necessary updates on the ongoing projects in Microsoft Excel/MS Projects.

• Receive tender documents and material specifications from the project managers and examine the requirements. Coordinate with the client/consultant on clarifications.

• Prepare a detailed comparison of the quality of the items and the price quoted by suppliers, obtain approval from the project managers, and raise purchase orders on the most cost-effective and viable supplier.

• Assist with the preparation of LPOs and follow up with suppliers for the timely delivery of goods as per terms and conditions indicated on the purchase orders.

• Update financial status reports to keep a regular track of actual expenses vs. budgets and report variations, if any, at every stage of projects.

• Distribute relevant reports to different divisions like design/contractor and update them with project progress/status.

Education/certification and continued education

• Graduate in any discipline.

Years of experience

• 2 to 3 years relevant experience.