Events Assistant

SUMMARY

In support of the university’s mission and objectives, the Events Assistant provides logistical and administrative support for the university’s signature events. This position assists with event preparation, guest communications, data entry, on-site event execution, and post-event follow-up. This role serves as a key support staff member for donor, alumni, parent, community, and campus events and must be available to work a flexible schedule that includes evenings and weekends as needed. This is a part-time position, working up to 29 hours per week.

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Signature Events Support

• Assists with event setup and breakdown, including placement of signage, registration materials, décor, and event supplies.
• Provides registration and hospitality support during events by welcoming guests, assisting with check-in, and directing attendees as needed.
• Transports and delivers event materials, supplies, and equipment to on-campus and off-campus event locations.
• Monitors event spaces to ensure supplies, materials, and guest-facing areas remain organized, stocked, and presentation-ready.
• Assists with the scheduling, preparation, orientation, and coordination of volunteers and student workers during events as directed.
• Supports post-event activities, including distribution of follow-up communications, collection of event materials, and completion of administrative tasks, as assigned.
• Provides general on-site event support to help ensure a positive guest experience and the smooth execution of Advancement events.

Administrative Support

• Prepares nametags, registration materials, signage, table tents, packets, and other event materials as directed.
• Assists with Cvent management and support, filing, document preparation, photocopying, mail merges, and mailing projects.
• Maintains inventory of event supplies and promotional materials.
• Organizes and maintains event files, storage areas, and supply closets.
• Assists with assembling donor, alumni, and guest correspondence packets.

Departmental Support

• Provides office support for the Advancement team.
• Assists with special projects and seasonal initiatives.
• Attends departmental meetings and training sessions as requested.
• Other duties as assigned.