Executive Assistant (Hospital/ Dental/ West) #HZO

Salary: Up to $3.5K

Job Scope:

• Provide administrative and secretarial support to the Director of Dental Services and departmental staff.
• Maintain and manage departmental records, documentation, and filing systems in accordance with organizational policies.
• Coordinate and arrange logistics for meetings, events, training sessions, and other departmental activities.
• Prepare meeting agendas and materials, schedule appointments, manage calendars, and record meeting minutes as required.
• Coordinate with the National Environment Agency (NEA) on matters relating to radiation licence administration, TLD tag exchanges, licence renewals, payments, and regulatory compliance.
• Process and monitor departmental billing, invoices, and related administrative documentation.
• Assist with dental clinics' procurement and inventory management activities, including stock monitoring, replenishment, vendor coordination, and maintaining adequate inventory levels.
• Ensure compliance with administrative procedures, policies, and regulatory requirements.
• Manage departmental IT hardware and software requirements, and liaise with relevant vendors and support teams to ensure timely resolution of issues.
• Handle correspondence, telephone enquiries, and communications with internal and external stakeholders in a professional manner.
• Perform other administrative duties and projects as assigned by the Director of Dental Services.

Job Requirements:

• Min. Diploma in any field
• Min. 1-2 years relevant experience in healthcare admin

Interested candidates may apply by submitting their updated resume to melissa@recruitexpress.com.sg

Melissa Zhang Zhiqi (Mezzo)
CEI No: R2197564
Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599