Senior Executive Assistant (Healthcare) #HJO
Summary
Provide high-level administrative support to a healthcare department, handling records, compliance, meetings, and vendor coordination using standard office tools.
Job Responsibilities:
- Manage departmental records, documentation, and filing systems in accordance with organizational policies and procedures.
- Coordinate logistics for meetings, events, training sessions, and departmental activities.
- Prepare meeting materials, schedule appointments, manage calendars, and record meeting minutes.
- Liaise with regulatory bodies on matters related to radiation license administration, license renewals, documentation, and compliance requirements.
- Process departmental billing, invoices, and administrative documentation accurately and timely.
- Support procurement and inventory management activities, including stock monitoring, replenishment, vendor coordination, and maintaining inventory levels.
- Ensure compliance with departmental policies, administrative procedures, and regulatory requirements.
- Coordinate IT hardware and software requests and liaise with vendors or support teams for issue resolution.
- Handle correspondence, enquiries, and communications with internal and external stakeholders professionally.
- Support departmental projects, initiatives, and ad hoc assignments as required.
Requirements:
- Diploma in any discipline.
- Minimum 1 year of relevant administrative or secretarial experience, preferably within the healthcare sector.
- Strong communication and interpersonal skills with the ability to engage stakeholders effectively.
- Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Interested candidates are invited to email your resume to:
jen.ooi@recruitexpress.com.sg
Jenalyn Ooi Huai Sian (R1765551)
Recruit Express Pte Ltd
Company Reg. No. 199601303W
EA Licence No. 99C4599