HR Services Operations Executive

RESPONSIBILITIES:

• Responsible for end-to-end payroll administration, perform as payroll preparer and checker with the following responsibilities:
  • Manage payroll schedule and ensure all parties adhere to defined payroll activities and timeline.
  • Co-ordinate with local HRBP on payroll data gathering and validation.
  • Perform payroll data checking to ensure payroll data is complete and accurate, work with related parties to resolve payroll data issue until successful payroll data submission for payroll processing.
  • Access to various systems/applications to validate payroll data (such as the correct use of pay elements for recurring payment and one-time payment, completeness of time and attendance data). Monitor and validate onboarding & offboarding for accurate payroll processing.
  • Liaise with local HRBP for payroll data clarification (such as bonus payment, salary adjustment, full and final payment) to ensure complete and accurate payroll data is captured for payroll processing.
  • Validate payroll processing outputs and reports.
  • Co-ordinate and manage payroll sign off as well as bank file approval.
  • Process and manage various statutory reporting such as income tax reporting, pension, insurance contribution to local government.
  • From time to time, compiling and calculate various payroll simulation for HRBP to make various business decision.
  • Provide Level 2 support for manager’s and employee’s payroll related queries as well as system guidance. Escalate to Level 3 for support as and when required.
  • Work with SUBSI and vendor on payroll change request.
• Validate invoices from vendor to ensure services are properly charged by vendor.
• Handling and process recharges in and out of various FUJIFILM group of companies.
• Work with Finance to on payroll provisioning, payroll journal submission and bank reconciliation.
• Prepare various reports according to SUBSI’s requirements.
• Maintain employee Digital Personnel Files to support digitization of record.
• Liaise with vendor and internal organizations (Finance, IT and Compliance) to ensure seamless payroll and time & attendance processes/services.
• Maintain a working knowledge of relevant laws, regulations and best practices to ensure optimal value and full regulatory compliance. Develop and maintain SOP/Work Instruction/User Manual/User Guide/Communication Material as and when required.
• Any other task/project that may be assigned from time to time.

REQUIREMENTS:

• At least 3 years of working experience in Payroll or HR field, preferably in a Shared Services environment.
• Bachelor’s Degree in related field.
• Knowledgeable of HR disciplines.
• Good communication skills and strong attention to details.
• IT literacy in Microsoft Office suite.
• Ability to maintain confidentiality and handle sensitive information.
• Meticulous Attention to Detail
• Analytical Thinking