Human Resources Coordinator

Position Summary

The Human Resources Coordinator supports day-to-day HR operations at Lycée Français International de la Louisiane (LFIL) and helps provide a positive employee experience. The role coordinates onboarding, benefits administration, employee records, HRIS data entry, and employee support with accuracy, confidentiality, and timely follow-through.

Position Details

• Department: Human Resources
• Location: Central Office, New Orleans, Louisiana
• Employment status: Regular full-time
• Reports to: Chief Operating Officer
• Work calendar: Operations Calendar
• FLSA status: Exempt

Success in the Role

• New-hire paperwork, orientation, and employee-file setup are completed accurately and on time.
• Employee records, HRIS entries, and benefits changes are current, complete, and available only to authorized staff.
• Employees receive clear, timely support, and unresolved questions, compliance concerns, and delays are escalated promptly.

Essential Functions and Responsibilities

Primary duty: Coordinate routine HR operations and maintain accurate employee records while providing confidential, responsive support to employees and the HR department.

Onboarding and Employee Support

• Coordinate new-hire orientation, timely completion of required paperwork, and proper setup of employee files.
• Respond to employee questions about benefits, policies, and procedures with professional customer service; refer matters requiring judgment or approval to the appropriate HR leader.

Benefits Administration and HRIS Records

• Administer health and welfare plan enrollments, changes, and terminations, and serve as a liaison between employees and insurance providers.
• Maintain accurate employee information in the HRIS, including enrollments, terminations, and personal-data changes.
• File and organize employee documents in approved systems, protecting confidentiality and following recordkeeping requirements.

Compliance and HR Administration

• Complete Form I-9 documentation, verify supporting documents, and maintain I-9 files under approved procedures.
• Stay current on applicable federal and state employment requirements, follow HR guidance, and escalate compliance questions.
• Prepare correspondence, presentations, and reports as requested by the Chief Operating Officer; organize priorities and meet deadlines.

Additional or Occasional Responsibilities

• Schedule and coordinate meetings, interviews, and HR events, and support employee engagement initiatives.
• Support the Chief Operating Officer with special projects and initiatives that improve HR operations and employee experience.

Other Duties

LFIL works with an all-hands-on-deck mindset. When school needs arise, every employee may be asked to provide reasonable support outside the employee's usual duties or department, regardless of title, including during urgent or time-sensitive situations. Assignments will take into account the employee's qualifications, training, authority, safety requirements, applicable law, and reasonable-accommodation needs. Material or ongoing changes to the position will be reviewed and documented appropriately.