Human Resources Coordinator

Role overview

The HR Coordinator keeps the HR team's people programs running smoothly day to day. Reporting to the HR Senior Manager, this role coordinates employee engagement and wellness programs, supports recruitment, maintains HR tracking and records, and manages employee communications. It is a hands-on role for someone organized, detail-minded, and energized by creating a positive employee experience.

Key responsibilities

Employee engagement (approx. 25%)

• Plan and coordinate engagement activities, recognition programs, and employee events, including in-office week activities
• Manage event logistics: budgets, vendors, supplies, room bookings, and RSVPs
• Support employee engagement surveys: scheduling, reminders, and summarizing results for the HR Senior Manager
• Track participation and feedback to help measure program impact

Wellness program (approx. 15%)

• Coordinate the annual wellness calendar, challenges, workshops, and health screenings
• Serve as day-to-day contact for wellness vendors and benefits partners
• Promote wellness and benefits resources to employees
• Track enrollment and participation data

Recruitment support (approx. 25%)

• Post open positions and manage job postings across job boards and the applicant tracking system
• Schedule interviews and coordinate logistics with candidates and hiring managers
• Prepare offer letters and coordinate pre-employment steps such as background checks
• Coordinate new hire onboarding: paperwork, orientation schedules, and first-day readiness
• Support offboarding tasks, including exit interview scheduling

Administrative tracking and reporting (approx. 20%)

• Maintain accurate employee records in the HRIS and personnel files
• Track HR processes such as training completion, performance review cycles, and development plans
• Prepare routine HR reports and metrics (headcount, turnover, open requisitions)
• Process HR documentation and support audits, approvals, and compliance requirements
• Handle confidential information with discretion

HR communications (approx. 15%)

• Draft and distribute HR announcements and program reminders
• Maintain HR content on the intranet, communication calendar, and shared resources
• Prepare presentation materials for HR and townhall
• Respond to routine employee HR inquiries and route complex questions to the right partner

Qualifications

Required

• Bachelor's degree in Human Resources, or equivalent experience
• 0–3 years of experience in HR, recruiting coordination, or a related administrative role
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Strong written and verbal communication skills
• Strong attention to detail
• Proven ability to handle confidential information

Preferred

• Experience with an HRIS and applicant tracking system (e.g., Workday, SuccessFactors, iCIMS)
• Experience coordinating events, wellness, or engagement programs
• Working knowledge of U.S. employment laws and HR practices
• aPHR or SHRM-CP certification, or progress toward one
• Experience in a healthcare, medical device, or manufacturing environment

Skills and competencies

• Organization: manages multiple programs and deadlines at once without dropping details
• Accuracy: keeps records and trackers clean, current, and audit-ready
• Communication: writes clear, friendly messages for a broad employee audience
• Service mindset: responsive, approachable, and helpful to employees and managers
• Discretion: handles sensitive employee information with care
• Initiative: spots process gaps and suggests practical improvements

Working conditions

• Standard office environment; hybrid schedule with periodic in-office weeks
• Occasional early, evening, or on-site hours to support events
• Ability to lift up to 25 lbs. when setting up events

This description reflects the main duties of the role and is not an exhaustive list. Duties may change based on business needs.

The pay Range for this role is $21.63 - 30.22 an hour, however, base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors. This position is also eligible for an annual performance-based bonus program. Candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience.

Omron is an Equal Opportunity Employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.