Junior HR Business Partner: Namibia

Job Purpose

The Human Resources Business Partner manages the day-to-day administration of the Human Resource office to support and contribute to the long‐term development of the HR function as well as ensuring sound labour relations between employees and consistent application of company policies, standards, procedures and legal compliance.

Basic knowledge of standardized, often repetitive, work routines acquired through training on the job. Performance of related activities that is precise as to content and objective and requiring awareness of related activities. Interaction with others requires involving basic courtesy and straightforward exchange of information.

Work is done closely but not stringently supervised.

Main Responsibilities

Recruitment, Terminations and Talent Management

• Manage the recruitment of temporary and permanent staff in accordance with the company policy as well as legal requirements.
• Ensure all preapproval staffing requests and staff amendments are processed for approval according to the authority schedule.
• Ensure Job profiles are drafted for new positions, updated and reviewed for current positions to advertise positions.
• Advertise approved preapproval staffing requests internally and externally.
• Short listing of candidates based on minimum requirements, affordability, employment equity goals of the company and best fit profiles.
• Administer questionnaires and manage feedback to candidates.
• Coordination of the interviewing process.
• Draft, manage and collate all new employment documentation, including offer letters, contracts, and staff movements.
• Ensure that all HR documentation for wages and salary paid employees are compiled, distributed and follow-up has been done before the stipulated payroll submission dates.
• To draft & archive regret letters in line with legal requirements.
• Efficient communication of all terminations to the relevant departments within the company to ensure that company assets are returned as well as any relevant deductions processed on time.
• Process all terminations on a daily basis by providing a certificate of service to the employee, communicating the procedure for the pension/provident fund withdrawal and cancellation/continuation of medical aid and ensuring that the termination documentation is completed correctly by the respective manager.
• Proactively manage the normal retirement process of employees reaching their retirement age (63), with the respective manager.

Disciplinary, Grievance, Incapacity & Retrenchment Process Control and Management

• Evaluate all disciplinary matters and establish valid grounds for pursuing.
• Advice and direct (not recommend) management in appropriate manner to deal with incidents.
• Ensure that all actions advised on alleviate the company from any possible risk.
• Coordinate and arrange all hearings ensuring that correct procedures are followed.
• Ensure that all relevant information is gathered and available to parties.
• Support and advise chairpersons to make substantively fair findings.
• Ensure proper record keeping of proceedings.
• Monitor and analyse trends to ensure consistency and recommend any preventative and corrective measures on hotspots.
• Identify any training interventions required and report to higher authority.
• To keep incapacity (poor performance, ill health and absenteeism) matters at a minimum risk by daily review and follow-up of matters.
• Co-ordinate and ensure implementation of preventative and corrective measures.
• Monitor trends on time keeping and recommend any improvement measures.
• Ensure legal compliances are followed in all retrenchment procedures and effective coordination and facilitation thereof.
• May be required from time to time to prosecute on behalf of company.

Adherence to Company Standards and Procedure, Legislative Regulatory Framework

• Procedure compliance - Apply HR/IR policy consistently and according to procedure.
• Legal compliance – Ensure that bargaining council and recognition agreements terms and conditions are applied accurately. Ensure that management practices are within the law confinements and that employee rights and entitlements are not compromised.
• Employment Equity reporting
• Administer and explain benefits to employees. Serve as liaison between employees and service provider.
• Contribute towards the HR Report by accurately recording all appointments, terminations and amendments once finalised as well as updating the IR matters on the online system daily.
• Budget control
• Ensure that all work-related injuries are reported following the correct procedure and within the correct timeframe.
• Assist the branches/regions in the completion of/advice of missing elements regarding the necessary documentation.
• Accurate record keeping of all reported injuries.
• Accurately report on the region’s IOD’s stats for the company’s health and safety department

Employees/ Industrial Relations

• Coordinate union activities ensuring minimum disruption to production.
• Coordinate meetings with union representatives and ensure that proper records of deliberations are kept.
• Liaise between union reps and line management providing guidance and advice to avoid and prevent any conflict.
• Ensure efficient preparation for conciliation and arbitration matters on behalf of management.
• Labour court matters, ensure thorough hand over to advocate (only if approval acquired).

HR Administration

• Assist employees with Loan applications according to the company policy and procedure.
• Assist with the coordination of Accelerate My Performance (AMP) submissions and capturing of information.
• Ensure that Divisional and/or Department organizational structures are updated for Namibia.
• Ensure SuccessFactors /HR system is updated on time for any people movement
• Capturing and loading employees on the Sage payroll for Namibia employees in branches, Factory and Warehouse.
• Assist with Tax returns for employees
• Monthly payroll re-conciliation input
• Employee onboarding for new hires

HR Projects

• Assist with the alignment of policies and procedures as well as updating SOPs.
• Assistance with departmental projects on an ad hoc basis.

Bridgestone BEHAVIORS

Qualified candidates for this important position will therefore need to demonstrate the following:

• Agility – to work in a matrix and complex environment where change happens at a rapid pace
• Courage – to share ideas, think out of the box
• Ownership – to see the bigger picture and take ownership by thinking and acting beyond the role

Bridgestone LEADERSHIP ESSENCE

Qualified candidates for this important position will therefore need to demonstrate the following:

• Establishes strategic direction and effectively communicates the vision: Communicates a clear and inspiring vision for the business; drives competitive and innovative strategies and is able to generate alignment against the strategic direction
• Demonstrates business acumen to achieve results through others: Understands, educates and applies the fundamental business concepts by which a company operates to deliver results and create a climate that fosters personal commitment to excellence
• Promotes and enhances company culture: Champions the organization’s shared values and beliefs
• Effectively manages across cultures: Achieves effective collaboration, alignment, and communication across multiple dimensions of cultural diversity
• BOSS focused - serves the customers having the end users in mind: Makes BOSS (end users) and their needs a primary focus of one’s actions; develops and sustains productive relationships with BOSS; leverages BOSS intimacy in the development of new products, services and competitive advantage
• Demonstrates self-awareness and emotional intelligence: Recognizes one’s personal strengths, weaknesses, opportunities, and limits. Understand emotions and their effects
• Intellectually curious in support of learning agility: Actively identifies new areas for learning; regularly creates and takes advantage of learning opportunities; uses newly gained knowledge and skill on the job and learns through their application
• Embraces and leads change and innovation: Encourages different and innovative approaches to address problems and opportunities; facilitates the implementation and acceptance of change within the organization
• Identifies and develops organizational talent: Attracts high calibre diverse talent , leads and guides others to accomplish organizational goals and objectives through on-going development and collaboration

Required Capabilities

• Deadline Driven
• Agility at work
• Uses judgment to know when to ask for help and guidance
• Uses own initiative, can work independently and ability to prioritise.
• Take responsibility for own work
• High attention to detail
• Understands and implements processes (logical mindset)
• Build appropriate professional, friendly and accessible relationships with employees and line managers
• Appreciates and understands the need for confidentiality in dealing with all Company matters
• Contributes towards a sound HR environment that fosters good employer employee relationship
• Team Player and Collaborative skills
• Good Communication skills (verbal and written).
• Basic understanding of Project Management.
• Exceptional Data Capturing and Management Skills(accuracy)
• Willingness to Support and Assist
• High Sense of Urgency
• Good understanding and ability to apply Company policies and procedures and applicable legislation
• Effective Report Writing skills
• Effective Coordination and Administrative Skill
• Stakeholder Engagement Skills

Education

• HR Degree / 3-year Diploma

• Post graduate studies in related fields (added advantage)

Experience

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