Office Assistant

Job Scope

The purpose of this role is to ensure the smooth running and continued operations of the clinic.

Main Responsibilities & Duties

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
  
• Manage office and medical supplies inventory and place orders as necessary.
  
• KPI’s: Report to the owner with summary, anticipate obstacles, and proactively build a plan to keep our KPIs on track.
  
• Perform receptionist duties: greet visitors, and answer and direct phone calls.
  
• Receive and sort incoming mail and deliveries, and manage outgoing mail.
  
• Develop office policies and procedures, and ensure they are implemented appropriately.
  
• Keep current job descriptions on staff and maintains current records on all faculty and clinical staff including, but not limited to copies of licenses, medical liability certificates.
  
• Manage office budget.
  
• Appropriately pay bills or submit reimbursements in a timely manner for items including but not limited to travel, cell phones, pagers, renewal of subscriptions or professional memberships.
  
• Provide other administrative support as necessary, including scheduling meetings, maintaining calendars, doing research, and creating reports.
  

Requirements

Qualifications & SKills

• Must have exceptional attention to details.
  
• Strong multitasking, organizational and time management skills.
  
• Excellent communication and interpersonal skills.
  
• Strong problem-solving skills and analytical abilities.
  

Minimum requirements

• 2-5 years of work experience in an administrative/office assistant role.
  
• Fluency in English is a MUST.
  
• Computer skills and proficiency in Microsoft Office.