Office Support & Training Executive
Description
SUMMARY
Responsible for ensuring smooth office operations while supporting employee training, HR processes and management activities.
Office Administration & Management Support
Manage front desk reception and general office administration.
Manage office supplies and stationery requirements.
Coordinate end-to-end business travel arrangements, including flights, accommodation and transportation.
Administer business travel approvals and related documentation.
Coordinate company internal communications and administrative announcements.
Coordinate visitor arrangements, reception requirements and security clearance.
Support Board and management meetings, including meeting logistics and related arrangements.
Provide administrative and logistical support to the CEO and management team.
Training & Development
Coordinate the end-to-end training process, including communication, registration, scheduling and follow-up.
Maintain accurate and up-to-date training records in SuccessFactors.
Prepare and maintain training reports, including participation, completion status and training records.
Liaise with regional counterparts and training providers on training coordination, registration and reporting.
Coordinate and monitor HSE training with internal stakeholders.
Support the implementation and monitoring of the Company Total Training Plan.
Coordinate post-training evaluations, feedback and follow-up on training outcomes.
HR Operations & Special Projects
Support new-hire onboarding and e-leave administration.
Organise and coordinate company events and employee engagement activities.
Support recruitment fairs and other recruitment-related activities.
Assist in HR transformation projects and process improvement initiatives.
Provide support for ad hoc HR projects and initiatives as required.
Perform other HR-related duties as assigned.
Experience and Qualifications:
Diploma from an accredited polytechnic.
Minimum 3 years of relevant administrative experience.
Proficient in Microsoft Office and email communication.
Strong commitment to confidentiality, discretion, and responsible handling of sensitive information.