Personal Assistant
Responsibilities:
Administrative Support to CEO
Manage and maintain the CEO's schedule, appointments, and travel arrangements.
Prepare and organize meetings, including agenda creation, document preparation, and minute-taking.
Handle confidential information with discretion and ensure the CEO is well-prepared for meetings and engagements.
Provide guidance, support, and coordination to ensure seamless workflow within the administrative team.
- Collaborate with other departments to enhance efficiency in administrative processes.
- Oversee day-to-day office operations and general admin tasks
- Handle phone calls, courier services, and correspondence.
- Support the corporate team with scheduling, filing, and meeting arrangements.
- Assist with onboarding new employees and basic HR admin support.
- Manage petty cash, invoices, and office supply purchases.
- Help with ad-hoc tasks, errands, and office coordination.
Communication and Coordination
Act as a point of contact between the CEO and internal/external stakeholders.
Facilitate communication flow within the administrative team and across departments.
- Respond to inquiries and coordinate information dissemination on behalf of the CEO.
Document Management
Organize and maintain electronic and paper files, ensuring accuracy and accessibility.
- Assist in the preparation, editing, and proofreading of documents, reports, and presentations.
Additional Responsibilities:
- Run household errands as and when needed.
- Perform any other tasks assigned by the CEO.
Qualifications and Requirements:
Qualifications:
Proven experience as a Personal Assistant or similar role supporting top-level executives.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion.
Proficient in Microsoft Office Suite and other relevant tools.
Valid Class 3 driving license.
Personal Qualities & Attributes:
Excellent verbal and written communication skills
Driven, mature and able to meet deadlines under pressure
Flexible and open to change with active listening skills
Highly functional individual who thrives at fast paced working environment
Confident and enjoys multi-tasking
Understands the importance of confidentiality and discretion
Organized, detailed oriented and able to keep calm under stressful situations
Familiar with all MS Office functions