Project Coordinator

Position Summary

The Project Coordinator provides project coordination and administrative support to the Evolve Steel project delivery team. This role helps keep projects organized and moving by supporting Project Managers with scheduling, communication, tracking, and reporting, and by making sure information gets to the right people at the right time.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced steel fabrication and construction environment. This position serves as a central point of coordination between project managers, detailing, fabrication, procurement, and customers.

Essential Duties & Responsibilities

Project Coordination

• Assist Project Managers with project setup, kickoff, and ongoing project administration.
  

• Coordinate internal and external project communications.
  

• Schedule project meetings and prepare agendas, meeting notes, and action-item follow-up.
  

• Track project milestones, deadlines, deliverables, and open action items.
  

• Assist with project reporting, KPI tracking, and status updates.
  

• Support submittal, RFI, and change order workflows to help ensure timely responses.
  

• Coordinate information flow between project management, detailing, fabrication, and procurement teams.
  

• Prepare and maintain project-specific spreadsheets, logs, and reports.
  

Project Support

• Assist with onboarding new projects and maintaining project databases.
  

• Support procurement and vendor coordination, including purchase order and material tracking.
  

• Follow up on drawing, approval, and release status to keep projects on schedule.
  

• Assist with invoice support, billing documentation, and project records.
  

• Help maintain project files and keep project information current and accessible.
  

Administrative Support

• Provide administrative support to the Evolve Steel project team.
  

• Coordinate travel arrangements, training schedules, and team events as needed.
  

• Prepare presentation materials, reports, and client-facing documents.
  

• Maintain department templates, forms, and standard operating procedures.
  

Required

• High school diploma or equivalent.
  

• Two or more years of experience in project coordination, construction administration, or a related field.
  

• Strong organizational and time-management skills.
  

• Excellent written and verbal communication skills.
  

• Proficiency with Microsoft Excel, Word, Outlook, Teams, and SharePoint.
  

• Ability to manage multiple projects, priorities, and deadlines simultaneously.
  

• Strong attention to detail and commitment to accuracy.
  

Preferred

• Associate degree in Business, Construction Management, Project Management, or a related field.
  

• Experience in steel fabrication, construction, engineering, manufacturing, or an industrial environment.
  

• Experience with project management software or project tracking tools.
  

• Knowledge of construction project workflows, including submittals, RFIs, and change orders.
  

• Familiarity with ERP, CRM, or project tracking software