Sales & Operations Administrator

We are looking for a competent candidate who can handle Sales and admin works, which includes;

1.Sales and Order Admin job

• Manage day to day processing of sales documents which includes - Sales invoice, DO, and goods delivery notes
• Process and monitor customer orders to ensure timely deliveries
• Maintain accurate sales records and keep all documents properly filed
• Handle customer and vendor regarding enquiries, follow ups and other matter

2. Warehouse & Logistics Coordination

• Assist with inventory, stock movement and warehouse operations
• Coordinate daily deliveries with the warehouse, store and logistic team
• Liaise with customer, agents, suppliers, vendors to ensure order processing and delivery arrangements
• Monitor delivery schedule and coordinate with the team to ensure timely deliveries

3. Project Coordination

• Act as key admin between Sales, Store and Logistic department
• Assist in preparing and maintaining project-related documents and records
• Coordinate with installation and delivery team to ensure smooth project execution and workflow
• In charge in securing site clearance and permits including relevant supporting documents just incase needed
• Monitor and follow up on project schedules, site requirements and delivery arrangements

4. Documentation and other admin job

• Support in submission, application, inspection, approval and in product certification documents to different government agencies where required
• Perform general admin duties, including date entry, filing and correspondence
• Handle other sales and project admin tasks as assigned by the Sales Manager or by the Management

Requirements and Qualifications

• Minimum GCE 'O' Level or equivalent qualification.
• Previous experience in sales admin, logistics, or warehouse admin will be an advantage.
• Proficient in warehouse management systems, preferably WMS – Globe 3.
• Good organizational, administrative and coordination skills.
• Able to communicate effectively through email with customers, suppliers and vendors.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Responsible, meticulous, proactive and a good team player.