ADMINISTRATIVE ASSISTANT

Working Location: Tampines


Key Responsibilities

* Prepare and process rental agreements, invoices, receipts and other related documents.

* Maintain and update customer, vehicle and rental records accurately in the company system.

* Monitor rental payments and assist with following up on outstanding payments.

* Handle administrative matters relating to new rentals, contract renewals, vehicle returns and vehicle replacements.

* Attend to customer enquiries through phone, WhatsApp and email.

* Coordinate with the Operations, Sales, Accounts and Workshop teams on vehicle-related matters.

* Maintain proper filing and documentation for rental contracts, customer documents, vehicle records and other company documents.

* Assist with vehicle-related administrative matters such as road tax, insurance, inspections and other renewals.

* Perform data entry and prepare Excel reports when required.

* Assist management with general administrative and operational duties.

* Perform other ad-hoc duties assigned by management.

Requirements

* Minimum GCE N/O Level, NITEC, Higher NITEC or equivalent.

* Previous administrative experience is preferred; experience in car rental, automotive or fleet operations will be an advantage.

* Proficient in Microsoft Office, especially Excel and Word.

* Good communication and interpersonal skills.

* Organized and able to handle multiple tasks.

* Strong attention to detail and accuracy.

* Responsible, punctual and able to work independently.

* Comfortable working in a fast-paced environment.

* Training will be provided for suitable candidates.

Remuneration:

-Basic Salary: $2000-$2500

-Working Hours: 9AM-7PM (Monday to Thursday) 9AM-6PM (Friday)

-Entitled to annual leave and medical leave benefits