Project Coordinator (AO-14110)
Posted Updated
Summary
Remote project coordinator for an offshore staffing firm serving Australian clients: supports PMs and consultants across multiple client projects by maintaining plans, RAID registers, minutes and status reports, and coordinating meetings, actions and stakeholders. Requires 2–4+ years in project coordination/PMO, strong MS 365 skills, and familiarity with PM tools like Jira or Asana.
This is a remote position.
KEY RESPONSIBILITIES:
Project Coordination & Delivery
● Support Project Managers and Consultants across multiple client projects and workstreams.
● Maintain project plans, schedules, milestones, deliverables and action registers.
● Track project activities against agreed timelines and proactively follow up outstanding actions.
● Coordinate project meetings, workshops, status meetings and stakeholder sessions.
● Prepare meeting agendas, capture minutes and distribute clear actions and responsibilities.
● Monitor upcoming milestones, dependencies and deadlines and escalate potential delays or risks.
● Assist with coordinating resources and consultant availability across projects.
Project Governance & Reporting
● Maintain accurate and up-to-date project documentation and records.
● Support the preparation of project status reports, dashboards and management updates.
● Maintain RAID registers, including project risks, assumptions, issues and dependencies.
● Track project decisions, changes and approvals.
● Assist with project governance requirements and ensure agreed processes are followed.
● Support project initiation, delivery, implementation and closure activities.
Client & Stakeholder Coordination
● Act as a central coordination point between internal consultants, project managers and client stakeholders.
● Coordinate meetings and follow-ups with clients and internal project teams.
● Ensure agreed actions and deliverables are clearly communicated and followed through.
● Maintain professional and responsive communication with stakeholders.
● Help ensure client expectations, priorities and deadlines remain visible throughout the project.
Administration & Documentation
● Maintain organised project folders, documentation and records.
● Prepare and format project documentation, presentations, reports and meeting materials.
● Coordinate calendars, workshops and project meetings.
● Assist with timesheet, resource and project administration where required.
● Support documentation of project processes, procedures and lessons learned.
● Assist with maintaining templates and improving project management processes.
Requirements
- 2–4+ years experience in project coordination, PMO, implementation support or a similar role.
- Experience working within technology, IT consulting, ERP, SaaS, digital transformation or professional services environments highly regarded.
- Strong organisational and time-management skills.
- Excellent attention to detail and documentation skills.
- Confidence coordinating multiple projects, stakeholders and deadlines.
- Strong written and verbal communication skills.
- Experience preparing meeting minutes, project reports, action registers and project documentation.
- Ability to identify risks, delays and outstanding actions and escalate these appropriately.
- Strong working knowledge of Microsoft Office / Microsoft 365 or similar productivity tools.
- Experience with project management or collaboration platforms such as Jira, Monday.com, Smartsheet, Asana,
- Microsoft Project or similar would be advantageous.
- Exposure to ERP or enterprise application implementation projects would be highly regarded.
Benefits
Here at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients.
Access Offshoring is dedicated to saving business owners 2,000,000 hours by 2031 and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent.
We recognise that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep – that’s right, 100% work from home. But wait there’s more.
Here are just some of our benefits:
- Australian clients and Australian hours (giving you great experience and an early finish!)
- Work from Home Allowance
- HMO for you AND a dependent
- 20 Days Annual Leave and 5 Days Sick Leave
- Government Statutory Benefits
- 13th Month Pay
- Computer Equipment
- Opportunities for growth
- And of course, a competitive salary