Purchase Executive
Key Responsibilities
1. Procurement & Purchasing
- Raise Purchase Orders (POs) as per approved requirements.
- Procure raw materials, packaging materials, bakery ingredients, consumables, and other operational requirements.
- Ensure timely delivery of materials to avoid stock shortages.
- Follow procurement policies and approval procedures.
2. Vendor Management
- Identify and develop new suppliers.
- Obtain quotations from multiple vendors.
- Compare prices, quality, delivery timelines, and payment terms.
- Maintain healthy relationships with suppliers.
- Conduct periodic vendor performance evaluations.
3. Cost Control & Negotiation
- Negotiate prices and commercial terms with vendors.
- Achieve cost savings without compromising quality.
- Monitor market price fluctuations of key materials.
- Support management in annual rate contracts and strategic sourcing.
4. Inventory Coordination
- Coordinate with Stores, Production, and Operations teams regarding material requirements.
- Monitor stock levels and reorder points.
- Prevent stock-outs and excess inventory.
- Follow FIFO and inventory control practices.
5. Documentation & Compliance
- Maintain purchase records, quotations, comparative statements, and agreements.
- Ensure proper documentation of all procurement transactions.
- Verify invoices and coordinate with Accounts for payment processing.
- Comply with company procurement policies and audit requirements.
6. Reporting & Analysis
- Prepare daily, weekly, and monthly purchase reports.
- Track vendor performance and delivery compliance.
- Analyze purchase trends and suggest improvements.
- Present procurement data to management when required.
Requirements
Educational Qualification
- Graduate in Commerce, Business Administration, Supply Chain Management, or any related field.
- Diploma/Certification in Materials Management or Procurement is an added advantage.
Experience
- 2–5 years of experience in Purchasing, Procurement, or Supply Chain.
- Experience in Food, Bakery, QSR, FMCG, Retail, or Manufacturing industry preferred.
Required Skills
- Vendor negotiation and relationship management.
- Purchase order management.
- Cost analysis and budgeting.
- Inventory management knowledge.
- Strong communication and coordination skills.
- Proficiency in MS Excel and ERP software.
- Attention to detail and documentation skills.