Executive Assistant

Description

SOKNA is dedicated to transforming all aspects of the funeral service process in Egypt. Our company’s objective is to assist families when they experience a loss by providing a seamless and curated service that relieves them of the stress and fear of navigating funeral logistics. We’re a highly ambitious start-up with a dedicated and energetic team, and we’re looking for similarly passionate individuals to grow with us.

SOKNA is looking for an Executive Assistant. This is a challenging role with tremendous opportunity to learn and grow. This Executive Assistant will be a jack of all trades and will report directly to the CEO. S/he must be extremely organized, highly focused, and efficient. S/he must be super punctual and attentive to detail. This person should be excellent at multitasking and comfortable with the chaos and fast pace of a startup. The Executive Assistant needs to be flexible, fast learner, and self-motivated.

Requirements

• Organize and manage the calendar of the CEO and the executive team. Book meetings, summarize pre-reads, and set clear and efficient meeting agendas
• Attend meetings and take detailed notes. Identify, assign, and track action items to completion
• Handle communication on various channels on behalf of the CEO
• Draft letters, documents, contracts, and proposals in English and Arabic to various stakeholders and institutions
• Collect product feedback from customers and third-party vendors on a weekly basis through written and verbal communication
• Run analysis and produce weekly data-driven reports and insights
• Prepare and deliver presentations internally and externally
• Handle sensitive and highly confidential information
• Enforce company rules and regulations in the workplace
• Coordinate travel arrangements for the CEO
• Organize small, medium, and large scale events
• Handle and follow up on recruitment and hiring processes
• Monitor company and team expenditure and propose optimizations
• Collect, submit, and reconcile expense reports for the CEO
• Own and handle office management duties
• Perform other duties as assigned by the CEO

Qualifications

• Bachelor’s degree from a reputable university. A master's degree is a plus
• Experience working in a startup
• Experience in real estate
• 7–9 years of experience in an administrative, project management, or similar role
• Highly organized, efficient, presentable, impact-driven, and process oriented
• Tech-enabled and comfortable with Google Drive, spreadsheets, and other tools
• Effective interpersonal skills, with the ability to communicate with diverse stakeholders to drive alignment
• Great with numbers with solid quantitative analysis skills
• Proficient in spoken and written English and Arabic
• Personal skills: leadership, self-motivated, teamwork, critical thinking, problem solving, result oriented, growth mindset

Benefits

• Full coverage
• Team-oriented and supportive work environment
• Opportunities for growth and professional development