Executive Assistant

Description

SOKNA is dedicated to transforming all aspects of the funeral service process in Egypt. Our company’s objective is to assist families when they experience a loss by providing a seamless and curated service that relieves them of the stress and fear of navigating funeral logistics. We’re a highly ambitious start-up with a dedicated and energetic team, and we’re looking for similarly passionate individuals to grow with us.

SOKNA is looking for an executive assistant. This is a challenging role with tremendous opportunity to learn and grow. This executive assistant will be a jack of all trades and will report directly to the CEO. He or she must be extremely organized, highly focused, and efficient. He or she must be super punctual and attentive to detail. This person should be excellent at multitasking and comfortable with the chaos and fast pace of a startup. The executive assistant needs to be flexible, fast learner, and self-motivated.

Requirements

• Organize and manage the calendar of the CEO and the executive team. Book meetings, summarize pre-reads, and set clear and efficient meeting agendas
• Attend meetings and take detailed notes. Identify, assign, and track action items to completion
• Handle communication on various channels on behalf of the CEO
• Draft letters, documents, contracts, and proposals in English and Arabic to various stakeholders and institutions
• Collect product feedback from customers and third-party vendors on a weekly basis through written and verbal communication
• Run analysis and produce weekly data-driven reports and insights
• Prepare and present presentations internally and externally
• Handle sensitive and highly confidential information
• Enforce company rules and regulations in the workplace
• Coordinate travel arrangements for the CEO
• Organize small, medium, and large scale events
• Handle and follow up on recruitment and hiring processes
• Monitor company and team expenditure and propose optimizations
• Collect, submit, and reconcile expense reports for the CEO
• Own and handle office management duties
• Perform other duties as assigned by the CEO

Qualifications

• Bachelor’s degree from a reputable university. A master's degree is a plus
• 7 - 9 years of experience in an administrative, project management, or similar role
• Highly organized, efficient, presentable, impact-driven, and process oriented
• Tech-enabled. Comfortable with Google Drive, spreadsheets, and other tools
• Effective interpersonal skills, with the ability to communicate with diverse stakeholders to drive alignment
• Great with numbers with solid quantitative analysis skills
• Proficient in spoken and written English and Arabic
• Personal skills: leadership, self-motivated, teamwork, critical thinking, problem solving, result oriented, growth mindset

Benefits

• Full coverage
• Team-oriented and supportive work environment
• Opportunities for growth and professional development